Procedures for changing land owner information on the land book April 3, 2025

Procedures for changing land owner information on the land book is a mandatory legal process when there is a change in land owner information recorded on the land use rights certificate. This procedure applies to cases of changing names, changing personal information of land users, changing restrictions on land use rights or adjusting areas due to natural landslides. The article below analyzes in detail the necessary procedures according to the new regulations from April 3, 2025.

What procedures are required to change land owner information on land records?

Changing land owner information on the land book is a case of land change registration. This is a mandatory legal procedure when there is a change in the name and personal information of the land owner. When performing this procedure, the landowner must register with the competent authority to update new information in the cadastral records and land use rights certificate.

Decision 629/QD-BTNMT effective from April 3, 2025, clearly stipulates the order of implementing procedures to change landowner information. Accordingly, applicable subjects include:

• Domestic organizations, religious organizations, affiliated religious organizations, foreign organizations with diplomatic functions, people of Vietnamese origin residing abroad, economic organizations with foreign investment capital; foreign organizations and foreign individuals.
• Individuals, residential communities.

Procedures for changing land owner information on the land book have many different cases such as: changing name, changing information about land users; change restrictions on land use rights; change of rights to adjacent land plots; or reduce the land area due to natural landslides. Each case has its own documents and procedures, but all must comply with current land laws.

Profile components

The components of the application to change land owner information on the land book depend on each specific case. Preparing complete documents helps the change registration process take place quickly and effectively. Documents must ensure legality and meet requirements according to new regulations.

In case of changing name or changing information about land users or owners of assets attached to land, the dossier includes:

• Application for registration of changes in land and assets attached to land according to Form No. 11/DK issued with Decree No. 101/2024/ND-CP;
• Certificate issued;
• For individuals, the settlement agency will exploit information from the National Population Database. If information about the individual cannot be exploited, submit a copy or present the original of documents proving the change of name or change of information of land users and owners of assets attached to the land;
• For organizations, people of Vietnamese origin residing abroad, and residential communities, submit a document from a competent authority permitting or recognizing the change of name or change of information according to the provisions of law;
• Document on representation according to the provisions of civil law (if procedures for registering land and assets attached to land are carried out through a representative).

In case of limited changes in land use rights, ownership of assets attached to land or changes in rights to adjacent land plots, dossier components include:

• Application for registration of changes in land and assets attached to land according to Form No. 11/DK;
• Certificate issued;
• Document on changing the rights of people with related interests according to the provisions of civil law;
• Document on representation to carry out procedures according to civil law regulations (if any);

Land users need to fully prepare change registration documents when changing land owner information on the land book to avoid unnecessary risks.

Procedures for changing land owner information on the land book from April 3, 2025

Competent authority

The authority competent to receive and handle procedures for changing land owner information on the land book is clearly regulated. Identifying the correct authority helps people avoid wasting time and ensure efficiency in handling land-related administrative procedures.

According to Decision 629/QD-BTNMT effective from April 3, 2025, the agencies with decision-making authority include:

• The Land Registration Office deals with domestic organizations, religious organizations, affiliated religious organizations, foreign organizations with diplomatic functions, economic organizations with foreign investment, foreign organizations, and foreign individuals.
• The Land Registration Office or Land Registration Office Branch deals with individuals, communities, and people of Vietnamese origin residing abroad.

The agency that directly carries out administrative procedures is the Land Registration Office or the Land Registration Office Branch. For application submission, registration requesters can submit at the following locations:

• One-Stop Department according to regulations of the Provincial People’s Committee;
• Land Registration Office or Land Registration Office Branch.

Determining the right place to submit the application and the right competent authority not only helps the application to be received and processed quickly but also contributes to ensuring the legal rights of land users during the procedure for changing information on the land book.

Implementation process

The procedure for changing land owner information on the land book from April 3, 2025 is detailed in Decision 629/QD-BTNMT. People need to understand the steps to ensure their rights and save time when conducting land-related procedures.

The implementation process includes the following main steps:

Step 1: The registration requester submits 01 set of documents to the application receiving agency in the following ways:

• Submit directly to the application receiving agency;
• Submit via postal service;
• Submit at the location as agreed between the registration requester and the Land Registration Office, Land Registration Office Branch;
• Submit on the National Public Service Portal or Provincial Public Service Portal.

Step 2: The dossier receiving agency checks the completeness of the dossier components, the consistency of information content between documents, the completeness of the declared content and issues a Dossier Receipt Certificate and an appointment to return the results.

In case the dossier is not within the authority to receive or the dossier has incomplete components or does not ensure the consistency of information content between documents or declares incomplete information according to regulations, the dossier will not be received and returned to the person requesting registration.

In case the One-Stop Department receives the dossier, it will transfer the dossier to the Land Registration Office or Land Registration Office Branch.

Step 3: After the dossier is properly received, the Land Registration Office and Land Registration Office Branch shall:

• Carry out measurement and re-determination of land plot area in case the land plot has not been granted a Certificate according to the cadastral map or cadastral map measurement or when the land user or owner of assets attached to the land has a need.
• Extract the cadastral map or extract and measure the cadastral map of the land plot for places where there is no cadastral map or only a paper cadastral map that is torn, damaged and cannot be restored and cannot be used for digitization according to regulations. In case the issued Certificate has not used the cadastral map or extracted and measured the cadastral map of the land plot, the land user needs to issue a new one or is in a case where a new Certificate of land use rights must be issued.

Land users are recognized according to the results of cadastral map extraction or cadastral map measurement and must pay measurement costs according to regulations.

In case of re-measurement and the area of ​​the land plot is larger than the area on the issued Certificate, the land plot boundary remains unchanged compared to the land plot boundary at the time of issuance of the Certificate, the land user must fulfill the financial obligation of land use fees for the increased residential land area outside the residential land limit, land rent for the increased area according to the provisions of law at the time of issuance of the previous Certificate.

In case there is a change that limits the rights of land users according to a document of a competent state agency, the Land Registration Office or Land Registration Office Branch will base on this document to register land changes.

Correct and update changes in cadastral records and land database; issue a new Certificate or confirm changes on the issued Certificate; Give the Certificate or send it to the application receiving agency to give it to the grantee.

In case the land user or owner of assets attached to the land is in the process of resolving the procedure but the land user or owner of assets attached to the land does not continue to carry out the procedure, the person with related rights and obligations according to the provisions of civil law shall submit proof of documents to continue carrying out the procedure.

In case the person who continues to carry out the procedure has not been identified or the person who continues to carry out the procedure is not subject to being granted a Certificate of land use rights and ownership of assets attached to land, the Land Registration Office and Land Registration Office Branch are responsible for updating the cadastral book.

In case the administrative procedure is in the process of being resolved, the dossier-receiving agency or procedure-handling agency receives one of the documents specified in Clause 2, Article 19 of Decree No. 101/2024/ND-CP, then stop processing the procedures for registering land and assets attached to land and return the dossier to the person requesting registration.

For the cases specified in Points b, c, d, đ, e and g, Clause 2, Article 19 of Decree No. 101/2024/ND-CP, if the time limit for resolution according to the provisions of law has passed or a document from a competent authority has been received stating that the land dispute has been resolved or a document canceling the cessation or suspension of procedures for registering land, assets attached to land or distraint of assets, the receiving agency and agency handling the procedure shall be notified. Continue to register land and assets attached to land according to the provisions of law.

Resolution deadline

The time limit for resolving procedures to change land owner information on the land book is clearly stipulated. Understanding the processing time helps people be proactive in planning and monitoring the progress of their application processing.

According to Decision 629/QD-BTNMT effective from April 3, 2025, the settlement deadline is prescribed by the Provincial People’s Committee, specifically:

• The time to carry out procedures to change names or change information about land users and owners of assets attached to land is no more than 05 working days;
• The time to carry out procedures for changing restrictions on land use rights, ownership of assets attached to land or changing rights to adjacent land plots is no more than 07 working days.

The resolution time is calculated from the date of receipt of a complete and valid dossier, excluding the time for the competent authority to determine the financial obligations related to land, the time for fulfilling the financial obligations of the land user, the time for considering and handling cases of land use that violates the law, the time for soliciting appraisals, and the time for public posting and posting on mass media.

For mountainous communes, islands, remote areas, areas with difficult socio-economic conditions, areas with particularly difficult socio-economic conditions, the implementation time is increased by 10 working days.

For localities where the Provincial People’s Committee has issued regulations on receiving, circulating dossiers, processing and returning results of procedures according to time needs, the time for resolving procedures shall be carried out according to the agreement between the person in need and the Land Registration Office, Land Registration Office Branch but must not exceed the time for carrying out the procedures prescribed by the Provincial People’s Committee.

>>> See more: Land change registration procedures updated in 2024.

Service to change land owner information on land books at Long Phan Consulting Company

The service of changing land owner information on the land book at Long Phan Consulting Company provides comprehensive solutions for customers. With a team of experienced experts, we support customers in quickly and accurately implementing administrative procedures related to land changes.

Long Phan Consulting Company provides professional services including:

• Consulting on procedures for changing land owner information on the land book;
• Support in preparing complete documents according to the latest regulations;
• Customer representatives contact and work with authorities;
• Monitor the progress of processing documents;
• Delivery and receipt of documents and results from authorities.

Long Phan Consulting Company’s services bring many benefits such as saving time, quick procedures, ensuring legality, and minimizing arising risks. We are committed to comprehensively supporting customers from initial consultation to completing procedures and receiving results.

Frequently asked questions

Below are answers to some questions related to changing land owner information on the land book, please refer to:

Is there a fee for changing land owner information on the land book? How much is the fee?

Yes, changing land owner information on the land book does incur administrative costs. The specific fee will be regulated by the Provincial People’s Committee and may vary between localities. In addition, if the land plot is re-measured, the land user must bear the measurement costs according to current regulations.

If I do not have the original certificate due to loss, can I carry out the procedure to change information?

In case the original certificate is lost, the landowner needs to carry out procedures to re-issue the certificate before proceeding with the procedure to change information. After receiving a new certificate, the new landowner can carry out the procedure to change information according to the provisions of Decision 629/QD-BTNMT.

If an individual cannot directly perform the procedure, can he or she authorize someone else?

Yes, individuals can authorize others to carry out procedures to change landowner information. However, authorization must be done through a notarized or authenticated authorization document according to the provisions of civil law. The authorization document needs to be submitted along with the change registration application.

Can the procedure for changing landowner information be done online?

Yes, according to new regulations from April 3, 2025, people can submit applications to change landowner information on the National Public Service Portal or Provincial Public Service Portal. However, the submitter needs to have a digital signature or authenticated login account according to regulations on electronic transactions.

Is it required to re-measure the land plot when changing land owner information?

Not required in all cases. Re-measuring a land plot is only carried out when the land plot has not been granted a Certificate according to the cadastral map, or when the land user needs to issue a new Certificate, or when the issued Certificate has not used the cadastral map/cadastral map measurement excerpt of the land plot.

Can the settlement period be shortened if additional fees are paid?

There is no official regulation on shortening the settlement period upon payment of additional fees. However, for localities that have issued regulations on receiving and circulating documents according to time needs, people can agree with the Land Registration Office on the processing time, but must not exceed the maximum time prescribed by the Provincial People’s Committee.

If the application is rejected, can the paid fee be refunded?

Refunds when applications are rejected depend on the specific regulations of each locality. As a general rule, application appraisal fees are usually not refundable if the authorities have conducted an examination of the application, even if the application is rejected. However, people should refer to specific regulations in their locality.

In case the ID card/CCCD information has changed, what documents need to be prepared?

From April 3, 2025, for individuals, the settlement agency will exploit information from the National Population Database so there is no need to submit a copy of ID card/CCCD. However, if personal information cannot be extracted from this database, people need to submit copies or present original documents proving changes in personal information.

In case the procedure is being carried out and the land user passes away, how will it be handled?

If during the process of resolving the procedure, the land user dies, the person with related rights and obligations according to civil law (usually the heir) can submit documents proving to continue the procedure. If the person who will continue to carry out the procedure has not been determined, the Land Registration Office will update information in the Cadastral Book and temporarily stop the processing.

Conclude

The procedure for changing land owner information on the land book is an important legal process that needs to be followed according to new regulations from April 3, 2025. To carry out this procedure quickly and effectively, customers can contact Long Phan Consulting Company at hotline 0906735386 for detailed consultation support, document preparation and representation to carry out the necessary procedures, ensuring your legal rights.