Changing information on the cosmetic announcement card: Procedure

Changing information on the cosmetic announcement card is a procedure for businesses operating in the cosmetics industry. When there is a change in product information, businesses need to follow the correct process to ensure legal business. This article will provide detailed information about the process of changing information on the cosmetic announcement card, helping customers clearly understand the steps.

What is a cosmetic announcement change?

Changing the cosmetic announcement card is updating or adjusting information related to cosmetic products that have been announced and received a receipt number. When there is a change in the content specified in Appendix No. 05-MP, Circular 06/2011/TT-BYT.

When there is a change to the information in the appendix, the organization or individual responsible for distributing cosmetics must submit a written request for supplementation (for changes not subject to new announcement), accompanied by relevant documents and wait for approval from the competent authority. In case the change needs to be newly announced, the enterprise must proceed with the re-announcement procedure.

>>> See more: Steps to Apply for a Cosmetic Advertising License.

Cases of changing information on the cosmetic announcement cards

Changing information on the cosmetic announcement card sheet falls under the cases specified in Appendix 05-MP of Circular 06/2011/TT-BYT. Specifically the following cases:

Changes must be announced:

• Change cosmetic brands.
• Change the company responsible for distributing products to the market.
• Change cosmetic product name.
• Change product form.
• Change the purpose of use.
• Change cosmetic formula.
• Change the manufacturer or packaging unit (including name, address).

Changes need to be added but do not require new announcement:

• Change the way cosmetic products are presented.
• Change the name and address of the enterprise responsible for product distribution but do not change the business registration certificate or investment certificate.
• Change the name and address of the importing company.
• Change the legal representative of the enterprise.

Other change cases: When changing the packaging size, packaging material, or product label, additional steps need to be made but will not apply if these changed information are not mentioned in the new cosmetic announcement sheet.

>>> See more: Cosmetic Advertising Content Confirmation Certificate – Issuance Procedures

Procedure for changing information on the cosmetic announcement card

To make changes information on the cosmetic announcement card, you need to follow these steps:

Step 1: Prepare documents

• Official dispatch on changes to published content.
• List of products changes.
• Documents used for previous registration.
• List of published products.
• A copy of the cosmetic declaration form has been issued.
• Documents proving the change.

Step 2: Submit application and receive results

• Application submission method: Applications are submitted directly or by post at the One-Stop Department of the Drug Administration of Vietnam – Ministry of Health (for imported goods) or the Department of Health (for domestic goods).
• Document processing time: Usually takes about 10-15 working days.
• Receive results: If the application is valid, the State agency will issue an official dispatch allowing information changes.

Consulting services and guidance on changing information on product announcement cards at Long Phan Consulting Company

Long Phan Consulting Company provides consulting services and guidance on changing information on the cosmetic announcement card in a professional and effective way. Our services include:

• Consulting on cases of changing cosmetic announcement information.
• Consulting on preparing relevant documents to change information.
• Consulting on processes and procedures for changing cosmetic announcement information.
• Instructions for related forms.
• Drafting information changes records.
• Submit the application and monitor the process of the competent state agency reviewing the application.
• Consulting and answering other related issues.

Frequently asked questions about changing cosmetic announcement information

Below are frequently asked questions about changing cosmetic announcement information, customers can refer to:

What is the difference between supplement and new publication of cosmetic information?

Additions apply to minor changes that do not significantly affect the nature of the product, whereas new claims are required when there are significant changes such as ingredients, product name, or manufacturer.

If the distribution company’s address changes, does it need to be re-announced?

Additional information is only required if this change does not change the business registration certificate or investment certificate.

What documents are needed in the information change application?

Includes official letter requesting change, list of changed products, original registration documents, copy of old announcement form, and documents proving the change.

Where to submit an application to change cosmetic information?

Documents can be submitted directly or by post at the Drug Administration of Vietnam (for imported goods) or the Department of Health (for domestic goods).

What do businesses need to do when they want to change the name of an announced cosmetic product?

New publication procedures need to be carried out.

In what cases is it necessary to carry out new announcement procedures?

In case of changing a cosmetic brand, changing the company responsible for bringing the product to market, changing the product name, changing the product form, changing the purpose of use, changing the cosmetic formula, changing the manufacturer or packaging unit (including name, address).

When changing the way cosmetic products are presented, do we need to go through new announcement procedures?

When changing the way cosmetic products are presented, additional procedures are required but no new announcement is required.

Which changes are just additions, and do not require new publication?

Changes that need to be added but do not require new announcements: changes in cosmetic product presentation; change the name and address of the enterprise responsible for product distribution but do not change the business registration certificate or investment certificate; change the name and address of the importing company; Change the legal representative of the enterprise.

Conclude

To change information on the cosmetic announcement card quickly and effectively, customers need to clearly understand the process and prepare complete documents. Long Phan Consulting Company has experience and expertise in this field and will accompany and support customers in the process of changing information on the cosmetic announcement card. Please contact us via the hotline: 0906735386 for the best advice and support.