Change of Company Name and Re-issuance of Work Permit Exemption Certificate

Change of company name and re-issuance of work permit exemption certificate is an issue arising when enterprises adjust their Enterprise Registration Certificate. According to current laws, changing the name of an enterprise employing foreign workers requires the enterprise’s name on administrative documents related to foreign labor to be consistent and accurate. The following article by Long Phan Consulting Company will analyze the current legal regulations in detail so that clients can follow the correct procedure.

If a company changes its name, do foreign workers need to apply for a new certificate confirming they are not subject to the work permit requirement?

Changing the company name leads to a change in the employer’s information on the foreign worker’s documents. According to Article 11 of Decree 219/2025/ND-CP, cases for re-issuance of the confirmation of exemption from work permit include:

1. The valid confirmation is lost or damaged.
2. Change in one of the following contents: full name, nationality, passport number, workplace, or change of employer’s name without changing the employer’s identification number.

From the above regulations, it can be affirmed that if the enterprise changes its name but does not change its enterprise code, the foreign worker must perform the procedure for re-issuance of the confirmation of exemption from work permit to update the employer’s name information in accordance with current legal records.

What documents are required for an application to reissue a certificate confirming exemption from work permit requirements?

Based on Article 12 of Decree 219/2025/ND-CP, the dossier components include:

1. Written request for re-issuance of the confirmation of exemption from work permit by the employer (Form No. 01 Appendix issued with Decree 219/2025/ND-CP).
2. Documents proving the change of content regarding full name, nationality, passport number, workplace, or change of employer’s name without changing the identification number.
3. The valid confirmation of exemption from work permit, unless it is lost or damaged.

Procedure for reissuing a certificate confirming exemption from work permit requirements

The sequence is specified in Article 13 of Decree 219/2025/ND-CP:

Step 1: Submit Dossier The employer submits the dossier for re-issuance. It can be submitted directly, via public postal service, via hired enterprise/individual services, or by authorization at the Public Administration Service Center where the foreign worker is working.

Step 2: Receive and Transfer The Public Administration Service Center receives and transfers the dossier on the single-window system/National Public Service Portal to the competent authority.

Step 3: Resolve and Re-issue Within 03 working days from receiving a complete and valid dossier, the competent authority reviews and re-issues the confirmation.

Step 4: Return Results If not re-issued, the competent authority must issue a written reply stating the reason.

>>> See more: Sample report on the use of foreign workers

Long Phan Consulting Company provides consulting services for change of company name and re-issuance of work permit exemption certificate

Long Phan Consulting Company provides consulting tasks related to foreign labor for enterprises, with a team of experts deeply understanding regulations on foreign labor management, especially procedures arising when enterprises change names on the Enterprise Registration Certificate. We structure our support into the following key areas:

• Review employer information on certificates of exemption from work permit requirements, employment contracts, and personnel files of foreign workers after the company changes its name.
• We provide consultation on adjusting and updating the company name in labor contract appendices, internal decisions, and related human resource management documents to ensure consistency with current legal documents.
• Prepare and finalize the application for re-issuance of a certificate confirming exemption from work permit requirements in cases where the employer’s name changes but the business registration number remains unchanged.
• Authorized representatives submit applications and work with the Public Administrative Service Center and competent authorities during the process of reissuing the certificate.
• Monitor the progress of application processing, receive and deliver results to businesses, and advise on handling any issues arising related to the employment of foreign workers after the procedures are completed.

Frequently Asked Questions about change of company name and re-issuance of work permit exemption certificate

Below are some frequently asked questions regarding change of company name and re-issuance of work permit exemption certificate. Please refer to them:

How is the validity period of a renewed certificate confirming exemption from work permit requirements calculated?

The validity period of a renewed certificate confirming exemption from work permit requirements will be equal to the validity period of the original certificate minus the time the foreign worker has worked up to the time of submitting the application for renewal of the certificate.

(Legal basis: Article 14 of Decree 219/2025/ND-CP.)

Can a business authorize another individual to submit a renewal application at the Public Administrative Service Center?

Yes, employers can submit applications for the re-issuance of certificates confirming exemption from work permit requirements directly, through public postal services, or by hiring services from businesses or individuals, or through authorization, to the Public Administrative Service Center in the locality where the foreign worker is employed.

(Legal basis: Clause 1, Article 13 of Decree 219/2025/ND-CP.)

Which agency has the authority to receive applications for the reissuance of certificates confirming exemption from work permit requirements?

Applications are submitted directly by the employer or the foreign worker, or through appropriate means, at the local Public Administrative Service Center where the foreign worker resides and works. Submitting applications at the correct authorized location facilitates the process of receiving, verifying, and cross-checking information, and resolving administrative procedures in accordance with the law, while also ensuring the legitimate rights and interests of foreign workers during their employment in Vietnam.

(Legal basis: Clause 1, Article 13 of Decree 219/2025/ND-CP.)

How many working days does it take to process the reissue of the certificate?

Within 3 working days from the date of receiving a complete application for the re-issuance of a certificate confirming exemption from the labor permit requirement, the competent authority shall re-issue the certificate. In case the certificate is not re-issued, a written response stating the reasons must be provided.

(Legal basis: Clause 3, Article 13 of Decree 219/2025/ND-CP.)

If the old confirmation document is lost at the same time the company changes its name, what should be noted in the records?

If the certificate confirming that you are not subject to work permit requirements is lost or damaged and unusable, you do not need to resubmit the old certificate, but you must clearly explain the reason for the loss in the application for reissue as required.

(Legal basis: Clause 3, Article 12 of Decree 219/2025/ND-CP.)

If a business changes both its name and tax identification number, is it still possible to apply for a replacement?

No, changes to the employer’s identification number do not require re-issuance; instead, a procedure to request confirmation that the employee is not subject to the requirement of obtaining a new work permit must be followed from scratch.

(Legal basis: Clause 2, Article 11 of Decree 219/2025/ND-CP.)

Is online application submission (via the National Public Service Portal) accepted for this procedure?

Yes, employers can submit applications for the re-issuance of certificates confirming exemption from work permit requirements through public postal services, or by hiring services from businesses or individuals, or by authorization to the Public Administrative Service Center in the locality where the foreign worker is employed.

(Legal basis: Clause 2, Article 13 of Decree 219/2025/ND-CP.)

If the certificate of exemption from work permit requirements is damaged but the company name remains unchanged, does it need to be reissued?

Yes, if the certificate is still valid but damaged, torn, illegible, or unusable, it is considered a valid basis for reissuing it according to regulations. The reissuance aims to ensure that the recipient has a valid document for use in their work, daily life, and related administrative procedures, while also facilitating management, inspection, and record keeping by the competent authority.

(Legal basis: Clause 1, Article 11 of Decree 219/2025/ND-CP.)

>>> See more: Confirm that foreign workers are not subject to a work permit

Conclusion

Correctly implementing regulations on change of company name and re-issuance of work permit exemption certificate helps enterprises avoid risks and ensure workers’ rights.

If Clients need in-depth support or answers regarding dossiers and procedures for re-issuing work permit exemptions under new regulations, please contact Long Phan Consulting Company immediately via hotline 1900636389 for direct and timely advice from experts.