Certificate of Free Sale (CFS) Amendment for Insecticides

The Certificate of Free Sale (CFS) Amendment procedure for insecticidal preparations is a critical administrative step. It ensures the product meets all legal conditions for circulation and export. Understanding these regulations allows traders to reduce processing time, minimize errors, and maintain a compliant product supply chain.

Administrative Procedure Authority

Per Item III.14 of the Administrative Procedures List (issued with Decision 2495/QĐ-BYT on August 4, 2025), the competent authority is the specialized health agency under the Provincial People’s Committee. This authority is the Department of Health. It resolves the Certificate of Free Sale (CFS) Amendment, supplement, and re-issuance procedure for insecticidal preparations.

Procedure for Certificate of Free Sale (CFS) Amendment

A clear understanding of the Certificate of Free Sale (CFS) Amendment procedure aids traders in executing the process quickly and effectively. This minimizes legal risks associated with non-compliance.

Dossier Components

Dossier components for the Certificate of Free Sale (CFS) Amendment are specified in Section I, Part 25, Appendix III of Decree 148/2025/NĐ-CP (dated June 12, 2025). The dossier includes:

• An application letter (Vietnamese and English) requesting CFS amendment, detailing the changes: preparation name, HS code, registration number, composition, active ingredients, or import country.

• Investment Certificate or Business Registration Certificate (Enterprise Registration Certificate).

• A list of production facilities (if any), including names, addresses, and manufactured products for export.

• The Certificate of Registration for Circulation for the insecticidal/disinfectant preparation (household and medical use).

• The preparation’s label sample.

>>> CLICK TO DOWNLOAD: REQUEST FORM FOR AMENDING AND SUPPLEMENTING THE ISSUANCE OF CFS

>>> See more at: Vietnam CFS for Insecticide Products

Implementation Process

The implementation process for the Certificate of Free Sale (CFS) Amendment is detailed in Section II, Part 25, Appendix III of Decree 148/2025/NĐ-CP.

• Step 1: Dossier Submission: The applicant submits the dossier directly, via post, or online (if the authority has deployed this system) to the receiving authority (Department of Health).

• Step 2: Dossier Reception: After receiving the dossier and appraisal fee, the authority issues a Receipt Slip. Within 03 days from the date on the slip, the authority must notify the applicant in writing to supplement/amend the dossier, or state its agreement/disagreement (with reasons) to issue the CFS. If supplementation is required, the applicant has 30 days from the date of the written notice to complete the dossier and provide a written explanation. The re-submission date is noted on a new Receipt Slip. The application is canceled if this deadline is missed.

• Step 3: Certificate Issuance: If no further amendments are required, the receiving authority (Department of Health) issues the Certificate of Free Sale.

Fees and Charges

Per Item III.14 of the Administrative Procedures List (issued with Decision 2495/QĐ-BYT), the fees for the Certificate of Free Sale (CFS) Amendment, supplement, or re-issuance procedure are:

• VND 1,000,000 (From July 1, 2025, to December 31, 2026).

• VND 2,000,000 (From January 1, 2027, onwards).

Consulting and Authorization Services for the Certificate of Free Sale (CFS) Amendment

Long Phan Consulting Company provides comprehensive services for the Certificate of Free Sale (CFS) Amendment procedure for insecticidal preparations. Service contents include:

• Consulting on dossier components and procedures for the CFS amendment/re-issuance.

• Advising on potential financial and tax obligations.

• Providing detailed guidance on the CFS amendment implementation process.

• Reviewing the legal validity of all documents submitted to the authority (Department of Health).

• Drafting and preparing all necessary application documents.

• Acting as the Client’s authorized representative to submit the dossier and monitor processing at the competent authority.

• Receiving and delivering the results, explaining the contents to the Client as needed.

With a professional team, Long Phan Consulting Company offers dedicated support from consultation to document drafting. We commit to helping Clients complete the Certificate of Free Sale (CFS) Amendment procedure efficiently and in full compliance with regulations.

>>> See more at: Chemical Advertising Content Certificate: Steps

Frequently Asked Questions (Q&A)

Long Phan Consulting Company provides answers to common questions regarding the Certificate of Free Sale (CFS) Amendment procedure.

Who is the preparation owner?

The preparation owner is the organization or individual that:

• Supplies the preparation under its own name or any brand, design, preparation name, or other code belonging to or controlled by that individual or organization;

• Is responsible for the manufacturing, labeling, packaging, or defining the intended use of that preparation. (Legal basis: Clause 4, Article 2, Decree 91/2016/NĐ-CP dated July 1, 2016.)

What are the regulations for preparation names?

Preparation names must meet these requirements:

• Each preparation from one manufacturer may only have one registered name in Vietnam.

• A single name cannot be used for two or more preparations from the same manufacturer.

• The name must not match a preparation name that was previously granted a registration number that is still valid.

• The name cannot be identical to the active ingredient, or the active ingredient and its content, or the active ingredient, content, and formulation.

• The name must not imply effects or safety characteristics inconsistent with the preparation. (Legal basis: Article 31, Decree 91/2016/NĐ-CP dated July 1, 2016.)

Is there a fee for the Certificate of Free Sale (CFS) Amendment?

Yes. Decision 2495/QĐ-BYT mandates a fee for the procedure. The fee is VND 1,000,000 (from July 1, 2025, to December 31, 2026) and VND 2,000,000 (from January 1, 2027, onwards). (Legal basis: Decision 2495/QĐ-BYT.)

What is a Certificate of Free Sale (CFS)?

A Certificate of Free Sale (CFS) is a document issued by a competent state agency of the exporting country to an exporter. It certifies that the specified goods are permitted for free circulation in that exporting country. A CFS includes specific certificates or documents with equivalent content. (Legal basis: Article 36, Law on Foreign Trade 2017.)

Conclusion

The Certificate of Free Sale (CFS) Amendment procedure demands robust legal knowledge, precise dossier preparation, and strict adherence to the authority’s process. For detailed consultation and support to complete this procedure quickly and compliantly, contact Long Phan Consulting Company immediately via hotline: 1900636389 for professional and dedicated service.