Announcement of cosmetic circulation: Full and quick registration process

Announcement of cosmetic circulation brings important competitive advantages to manufacturing and importing businesses. Correct implementation of this process not only ensures that the product is legally circulated on the market but also enhances brand reputation and builds trust with customers. This article will guide customers through detailed steps to optimize the publication process, helping to save time and costs.

What is a cosmetic circulation declaration? Necessary conditions for declaring cosmetic circulation

Declaration of cosmetic circulation is a legal procedure to ensure cosmetic products comply with regulations on quality standards before circulating on the market.

The following cosmetics will have to be announced for circulation:

• Cream, emulsion, lotion, gel or oil for use on the skin (hands, face, feet,…);
• Masks (except chemical peeling products);
• Color coatings (liquid, paste, powder);
• Makeup powders, powders used after bathing, cleaning powders,…
• Bath soap, deodorant soap,…
• Perfume, scented water for toilet use,…
• Products for bathing or washing (salt, soap, oil, gel,…);
• Hair removal products;
• Deodorants and anti-odors;
• Hair care products: (Hair dye and bleach, hair curlers, hair straighteners, hair maintainers, hair shaping products, cleaning products (milk, powder, shampoo), Hair care products) hair nutrition (milk, cream, oil), hair styling products (milk, hairspray, wax);
• Shaving products (cream, soap, milk,…);
• Makeup and makeup remover products for the face and eyes;
• Lip products;
• Products for teeth and mouth care;
• Products used to care and decorate fingernails and toenails;
• Products used for external cleaning;
• Sun protection products;
• The product tans the skin without sunbathing;
• Skin whitening products;
• Anti-wrinkle products;
• Other products according to current regulations.

For cosmetics to be announced for circulation in Vietnamese territory, businesses need to meet the following conditions:

• Organizations and individuals responsible for bringing cosmetics to the market must have business registration in the fields of manufacturing, trading, importing and exporting cosmetics (depending on the type of business).
• The product must belong to the list of cosmetics specified in Circular 06/2011/TT-BYT and conform to ASEAN standards on cosmetics.
• For domestically produced cosmetic products, the declaring unit must submit a cosmetic production license that has been licensed by a competent authority.
• For domestically produced cosmetic products, when carrying out cosmetic declaration procedures, the product must be tested at a testing center to check cosmetic ingredients.
• For imported cosmetics, a certificate of free circulation in the manufacturing country (CFS) is required.

Procedures for announcing the cosmetic circulation

For procedures for announcing the circulation of imported cosmetics

Cosmetic announcement dossier includes documents as prescribed by law:

• Cosmetic product announcement form (2 copies).
• Copy of business registration certificate or investment license.
• Legal authorization letter from the manufacturer (for imported cosmetics).
• Certificate of free sale (CFS) or similar documents of the product in the country of origin.
• Product ingredient formula and information on intended use and packaging.
• Other information about the product: Product form, product presentation, uses,…

Note: All documents need to be consular legalized and translated into Vietnamese if necessary. The language presented in the announcement must be Vietnamese and/or English.

The process of announcing the cosmetic circulation in Vietnam is carried out through the following steps:

Step 1: Prepare documents.

Step 2: Submit application to the Drug Administration of Vietnam.

• Submit your application through the National One-Stop Information Portal at https://vnsw.gov.vn.
• Use digital signatures to confirm the validity of records.

Step 3: Competent authority conducts dossier appraisal:

• The Drug Administration of Vietnam conducts an appraisal of the dossier.
• Appraisal time is within 20-30 working days.

Step 4: Get results:

• If the application is valid, the Drug Administration of Vietnam will issue a notification receipt number.
• After being granted a publication receipt number, the product will be allowed to circulate freely in the territory of Vietnam.

Note that the proclamation is valid for 5 years. After this period, if the product continues to be circulated, you need to re-announce the products announced 1 month ago.

For procedures for announcing the circulation of domestically produced cosmetics

Documents announcing the circulation of domestically produced cosmetics include the following documents:

• Cosmetic product proclamation slip (02 copies) accompanied by proclamation data (soft copy of proclamation slip);
• Certified copy of the Business Registration Certificate of the organization or individual responsible for bringing the product to market. In case the organization or individual responsible for bringing the product to market is not the manufacturer; There must be a certified copy of the manufacturer’s Business Registration Certificate;
• Original or certified copy of Power of Attorney from the manufacturer or product owner authorizing the organization or individual responsible for bringing the product to market; Distribute cosmetic products in Vietnam (applies to domestically produced cosmetics where the organization or individual responsible for bringing the product to market is not the manufacturer);
• Test copy and formula of published cosmetics;
• Cosmetic quality standards and testing methods;
• Test certificate;
• Technical data or clinical data to demonstrate special uses of the product (if any);
• Product label.

The process of announcing the circulation of domestically produced cosmetics includes 3 main steps:

Step 1: Prepare documents, identify the manufacturer or distributor authorized by the manufacturer to submit the application on behalf of the manufacturer.

Step 2: Submit application to the Department of Health of the province/city where the manufacturer’s headquarters or factory is located.

Step 3: Get results.

Costs, deadlines and notes when announcing cosmetics

Regarding costs, the deadline for announcing the cosmetic circulation is regulated as follows:

• Regarding costs: Cosmetic publication fees are applied according to current regulations, depending on the number of documents.
• The time limit: The time for appraisal and issuance of a receiving number lasts about 20-30 working days.

Some notes when announcing the cosmetic circulation that businesses need to clearly understand:

• If the dossier is invalid, the enterprise/publishing unit must make amendments within 3 months. If there is no additional amended dossier, the original dossier will be destroyed.
• The publishing unit must ensure that the published information is accurate and complete to avoid violating the law. Failure to register cosmetic products sold on the market may result in fines, suspension of business operations, and measures to force the recall and destruction of violating products.

Full cosmetic circulation announcement service at Long Phan

Long Phan provides professional cosmetic circulation announcement services, ensuring speed and compliance with the law.

Long Phan’s service provision process includes:

• Instructions for preparing necessary documents such as product certificates, business licenses, and testing slips.
• Answer questions about regulations and conditions for publishing cosmetics.
• Draft cosmetic product declaration forms according to the standard form of the management agency.
• Check the validity of the application before submitting.
• Submit application to the Drug Administration or Department of Health.
• Monitor application processing progress and promptly supplement if necessary.
• Receive the cosmetic proclamation receipt number.
• Hand over results and advise on necessary steps after publication.
• Make sure your application is approved in the shortest time.

Customers who are looking for professional support in cosmetic publication, please choose the full service at Long Phan. We are committed to bringing satisfaction with a quick, and effective process, helping your products quickly circulate legally on the market. For further information, please contact the hotline 0906735386 for a free consultation.