Issuance of Confirmation on Origin of Exploited Fishery Raw Materials

Issuance of Confirmation on Origin of Exploited Fishery Raw Materials is a crucial step helping enterprises prove the origin of fishery raw materials before putting them into processing or exporting. When procedures are implemented correctly, enterprises not only limit risks related to shipments but also reinforce their reputation with partners and enhance competitiveness in the market. This article summarizes current regulations and provides specific instructions to help clients perform procedures quickly, lawfully, and with peace of mind during business operations.

The competent authority issues certificates confirming the origin of harvested aquatic products

According to the provisions of Article 10 of Circular 81/2025/TT-BNNMT, The competent authority for issuing certificates of origin for harvested aquatic products is the fishing port management organization. Accordingly, the designated fishing port management organization is responsible for certifying the origin of harvested aquatic products, verifying the quantity, species composition, fishing area, and time of harvesting for fishing vessels unloading at the fishing port upon request.

>>> See more: Cases where it is necessary to re-issue a fishing license

Documents required when applying for a certificate of origin for harvested aquatic products

Based on Clause 1, Article 11 of Circular 81/2025/TT-BNNMT, the dossier required to carry out the procedure for requesting confirmation on the origin of exploited fishery raw materials includes:

1. Confirmation Request Form: Use Form No. 01, Appendix III issued with Circular 81/2025/TT-BNNMT, with all information fully declared.
2. Receipt of Unloaded Exploited Fishery Products: Issued by the Fishing Port Management Organization.

Procedure for issuing certificates for harvested aquatic raw materials

According to regulations in Clause 2, Article 11 of Circular 81/2025/TT-BNNMT, the procedure is carried out in the following sequence:

Step 1: Submission of Dossier There are 2 methods:

• Online: Organizations and individuals declare and submit dossiers online via the National Public Service Portal (Procedure Code: 1.003593). Dossier components are original copies established in the electronic environment or certified scans of originals. The original must be sent to the provincial state management agency for fisheries where the dossier was submitted to verify the unused raw materials or archive in case the raw materials are fully used.
• Direct Submission: If the locality has not applied online procedures, organizations and individuals bring 01 set of dossiers to submit directly at the One-Stop Shop of the Fishing Port Management Organization and receive a receipt.

Step 2: Receipt and Check The Fishing Port Management Organization designated to confirm the origin:

• responds immediately regarding the completeness of the dossier for direct submissions at the One-Stop Shop;
• responds in writing regarding the completeness of the dossier within 01 working day from the date of receipt for submissions via public postal services, hired services, authorized persons, or online via the National Public Service Portal.

Step 3: Appraisal and Issuance Within 01 working day from the date of receiving a complete dossier, the Fishing Port Management Organization shall:

• Appraise the information requesting confirmation regarding volume and species composition against the “Logbook of Fishing Vessels Unloading at Port”;
• Cross-check the fishing area and time against the vessel’s journey in the Vessel Monitoring System (VMS);
• Issue the Confirmation on Origin of Exploited Fishery Raw Materials.

Note:

• In case of refusal, the organization must reply in writing stating the reason.
• If the volume of fishery products in the receipt is not fully confirmed, the original receipt of the remaining raw material quantity is returned to the applicant.
• If the entire volume is confirmed, the organization collects the original receipt and archives the dossier.

>>> See more: Aquaculture Eligibility Certificate: Issuance Guide

Long Phan Consulting Company provides consulting services for obtaining certificates of origin for harvested aquatic products

Long Phan Consulting Company provides comprehensive support services during the procedure for requesting confirmation on the origin of exploited fishery raw materials. With a team of experienced experts, we bring optimal solutions, ensuring legal compliance and saving time for our clients. We structure our support into the following key area:

Comprehensive Legal Assistance and Administrative Representation

• Support 1: Consult on legal regulations, evaluate the validity of the dossier, and assist in preparing the Request for Confirmation and related documents to ensure accuracy from the start.
• Support 2: Represent the Client to submit the dossier to the competent state authority (Fishing Port Management Organization) and monitor the processing progress.
• Support 3: Work directly with agencies to explain dossier details, handle supplementary requests (if any), and receive the final results for the Client.

With our services, your Enterprise can be assured of the quality and efficiency of the procedure. Clients can contact us directly for detailed advice and support tailored to specific needs.

Frequently Asked Questions About Issuance of Confirmation on Origin of Exploited Fishery Raw Materials

Below, Long Phan Consulting Company provides some frequently asked questions related to issuance of confirmation on origin of exploited fishery raw materials. We invite interested customers to refer to this information:

Can a certificate confirming the origin of harvested seafood replace a Certificate of Origin (C/C) for seafood exports?

No. The Certificate of Origin for Harvested Seafood (issued by the Port Management Board) is only an input document, confirming the origin of the raw materials after unloading. This is a mandatory basis for businesses to continue the procedures for applying for a Certificate of Origin for Seafood (issued by the provincial fisheries management agency) for export purposes.

Legal basis: Article 10 of Circular 81/2025/TT-BNNMT.

What data does the fishing port management organization base its assessment of applications for certification on?

The fishing port management organization cross-checks information on the volume and species composition in the “Register for fishing vessels docking at ports to unload seafood”; and simultaneously compares the fishing area and time with the vessel’s voyage data on the “Vehicle Monitoring System” (VMS).

Legal basis: Clause 2, Article 11 of Circular 81/2025/TT-BNNMT.

What is the processing time for applications requesting material certification?

The fishing port management organization must complete the assessment and issue the Certificate within one working day from the date of receiving a complete and valid application. For applications submitted in person, the completeness of the application will be assessed immediately upon receipt.

Legal basis: Clause 2, Article 11 of Circular 81/2025/TT-BNNMT.

Which agency has the authority to certify imported seafood raw materials?

The procedure for issuing “Certificates of Origin for Harvested Aquatic Products” in Article 11 only applies to domestically harvested aquatic products. For imported raw materials, the authority rests with the Regional Centers for Quality, Processing, and Market Development.

Legal basis: Clause 3, Article 10 and Clause 1, Article 11 of Circular 81/2025/TT-BNNMT.

Do all fishing ports have the authority to issue Raw Material Certification Certificates?

No. Only fishing port management organizations designated by competent state authorities are permitted to verify the origin of seafood raw materials from fishing.

Legal basis: Clause 1, Article 10 of Circular 81/2025/TT-BNNMT.

Conclusion

Complying with regulations on the issuance of confirmation on origin of exploited fishery raw materials is a requirement to ensure the output for fishery products. Enterprises need to focus on the accuracy of voyage monitoring data (VMS) and unloading records at the port. Please contact Long Phan Consulting Company via Hotline 1900636389 for timely and professional legal support.