When should a business re-issue the Certificate of Petroleum Wholesaler?

To re-issue the Certificate of Petroleum Wholesaler is an administrative procedure carried out by the Ministry of Industry and Trade. Traders need to submit an application for re-issuance when the Certificate is lost, burned or destroyed. This type of legal document ensures that only traders who meet strict standards are allowed to do business in this field. The article below will provide detailed instructions on the procedures for reissuing the Certificate of petroleum wholesaler.

Concept of Certificate of Petroleum Wholesale Trader

A certificate of petroleum wholesaler is a document issued by the Ministry of Industry and Trade to businesses qualified to act as petroleum wholesalers. This certificate is an important legal basis for the enterprise’s petroleum business activities.

According to Decree 83/2014/ND-CP amending and supplementing Decree 95/2021/ND-CP, regulating petroleum wholesalers are petroleum trading enterprises with a petroleum distribution system. Key traders include key traders in petroleum trading and key traders in petrol and oil production:

• A key petroleum trader is a trader who buys petroleum directly from a petroleum production or blending factory (or from an enterprise assigned the right to consume all petroleum products of the factory in case the factory production does not directly sell finished petroleum products) or import petroleum to supply petroleum to its own system, sell to other petroleum traders and export petroleum.
• A key petroleum producer is a trader who carries out the technological process of distilling and processing crude oil, petroleum products, semi-finished petroleum products, waste and other raw materials into petroleum products. .

The certificate of petroleum wholesaler plays an important role in managing petroleum business activities, ensuring energy security and stabilizing the petroleum market. The issuance of this Certificate helps state management agencies control businesses qualified to act as petroleum distributors and protect consumer rights.

Legal basis: Clause 11, Article 3 of Decree 83/2014/ND-CP amended and supplemented by Clause 2, Article 1 of Decree 95/2021/ND-CP, effective from January 2, 2022.

Cases where it is necessary to re-issue the Certificate of Petroleum Wholesaler

According to the provisions of Decree 83/2014/ND-CP, there are 3 cases where it is necessary to re-issue the Certificate of Petroleum Wholesaler, including:

• Lossing Certificate: When the Certificate is lost, the original cannot be found.
• Burned certificate: The certificate is damaged by fire and is no longer intact.
• The certificate is destroyed in another form: The certificate is torn, yellowed and can no longer be used.

In the above cases, traders need to follow procedures to request that the Ministry of Industry re-issue the Certificate of Petroleum Wholesaler ensure the legality of their business activities. Re-issuance helps businesses have full legal documents when working with authorities or business partners.

Procedure to re-issue the Certificate of Petroleum Wholesaler

Prepare reissue documents

To request re-issuance of a lost, burned or destroyed Certificate of eligibility to act as a major trader in petroleum trading, the trader needs to prepare documents including:

• Application for re-issuance of Certificate of eligibility to act as a petroleum wholesaler (Model number 1) in the Appendix attached to Decree 95/2021/ND-CP. This application needs to be filled out completely and accurately with information about the business, the reason for the reissue request and the business’s commitment.
• Original or copy of Certificate of eligibility to act as a petroleum trader (if any). In case the Certificate of Confirmation is completely lost, the enterprise needs to clearly state in the application for re-issuance.

Traders need to prepare 01 set of documents including the above documents to submit to the Ministry of Industry and Trade. Preparing complete and accurate documents will help the process of appraisal and re-issuance of the Certification be quick and convenient.

Legal basis: Section 3.3, subsection 3, Section I, Part II, new, replaced, amended, supplemented administrative procedures within the scope of management functions of the Ministry of Industry and Trade issued together with Decision 2729/QD- BCT 2021.

Reissue procedures

The process of reissuing the Certificate of petroleum wholesaler is carried out according to the following steps:

Step 1: Submit application

The trader submits 01 set of documents to request re-issuance of the Certificate to the Ministry of Industry and Trade in one of the following ways:

• By mail;
• Submit directly to the Ministry of Industry and Trade;
• Submit electronically to the address announced by the Ministry of Industry and Trade on the website.

Step 2: Receive and check documents

The Ministry of Industry and Trade receives documents and checks them for completeness and validity. In case the dossier is not complete and valid, within 07 working days from the date of receipt, the Ministry of Industry and Trade will send a document requesting the trader to supplement and complete the dossier.

Step 3: Appraisal of documents

Within 30 working days from the date of receipt of complete and valid documents, the Ministry of Industry and Trade will conduct an appraisal of the trader’s application for re-issuance of the Certificate.

Step 4: Make a decision to reissue

After appraisal, if the trader meets the conditions, the Ministry of Industry and Trade will reissue the Certificate of eligibility to act as a major trader in petroleum trading (Model number 2) in the Appendix attached to Decree 95/2021/ND-CP.

In case of refusal to re-issue, the Ministry of Industry and Trade will respond in writing and clearly state the reason.

The process of reissuing the Certificate is carried out in accordance with the order and time limit specified in Decree 95/2021/ND-CP, ensuring transparency and efficiency in the management of petroleum business activities.

Legal basis: Section 3.1, section 3.2, subsection 3, Section I, Part II, new, replaced, amended and supplemented administrative procedures within the scope of management functions of the Ministry of Industry and Trade issued together with Decision 2729 /QD-BCT 2021.

Consulting services on applying to re-issue the Certificate of Petroleum Wholesaler in Long Phan

Long Phan provides professional consulting services on procedures to re-issue the Certificate of Petroleum Wholesaler. With a team of experienced experts in the field of licenses, Long Phan supports businesses in completing the re-issuance process quickly and effectively.

Long Phan’s services include:

• Analyze the conditions for re-issuance of the enterprise’s Certificate;
• Instructions for preparing complete and accurate documents;
• Business representatives work with state management agencies;
• Monitor and urge the application processing process.

With experience consulting for many petroleum enterprises, Long Phan is ready to support customers in completing procedures for reissuing Certificates in accordance with regulations, saving time and costs. Enterprises can rest assured to focus on business activities while Long Phan supports related procedural issues.

To re-issue the Certificate of Petroleum Wholesaler plays a very important role in ensuring legality, order, safety and efficiency in petroleum business activities. Customers who need support with the procedure to re-issue the Certificate of Petroleum Wholesaler, please contact hotline 0906735386 for detailed advice and support to complete the procedure quickly and in accordance with the law.