Full and detailed construction acceptance process

The construction acceptance process is the last but also extremely important step, determining the quality and safety of the project. This article will analyze in detail the acceptance process, types of acceptance, important notes, as well as introduce Long Phan’s consulting services, helping customers understand the regulations and successfully conduct acceptance.

What is construction acceptance?

Construction acceptance is the process of checking and evaluating the quality of works according to the provisions of the Law on Construction. This activity is carried out by competent parties to determine compliance with technical standards and legal regulations. The acceptance process is conducted throughout the construction process and upon completion of the project.

According to the provisions of Article 123 of Law on Construction no. 50/2014/QH13, construction acceptance includes two main forms:

• Acceptance of construction work during the construction process and acceptance of construction transition stages when necessary;
• Acceptance of completed construction items, completion of construction works to put into exploitation and use.

Acceptance must ensure the following factors:

• Comply with approved construction design.
• Meets technical standards and applicable regulations.
• Manage material quality according to regulations.
• Construction and environmental safety.

The responsibility for organizing acceptance belongs to the project investor. Organizations and individuals participating in acceptance must be responsible for the work they confirm. In particular, for important national projects, large-scale projects or projects that affect the community, acceptance requires the participation and supervision of a competent state agency.

Types of acceptance of construction projects

According to the provisions of Decree 06/2021/ND-CP, types of acceptance of construction works are divided into:

Acceptance of construction work:

• Done by the direct supervisor and the technical person in charge.
• Acceptance time is no more than 24 hours from receipt of request.
• The results are confirmed by detailed minutes.

Acceptance of the construction phase:

• Apply at the end of an important construction phase.
• It is necessary to evaluate the quality before moving to the next stage.
• Follow the agreement between the investor and the contractor.

Acceptance of project items:

• Proceed when completing an independent item.
• Overall assessment of item quality.
• Full acceptance records of previous work are required.

Acceptance of completed works:

• This is the final step before putting the project into use.
• Must ensure that all design requirements are met.
• Approval from competent authority is required.

Detailed construction acceptance process

The acceptance process is carried out in strict order:

Step 1: Prepare for acceptance:

• Make an acceptance plan.
• Fully check design documents and applicable standards.
• Prepare acceptance documents.
• Review relevant technical standards.
• Prepare minutes and necessary documents.
• Notify relevant parties.

Step 2: Perform acceptance test:

• Actual inspection of the project based on design drawings, TCVN standards, and technical regulations.
• Check the quality of materials and components.
• Evaluate actual construction work.
• Compare design requirements and standards.
• Record errors that need to be corrected.

Step 3: Prepare acceptance documents

• Minutes of detailed acceptance of each job (Recording inspection results and assessing project quality).
• Experimental results and quality control.
• Completion documents and related documents.
• Confirmation of participating parties.

Step 4: Handling recommendations (if any): The contractor is responsible for correcting errors and omissions as requested by the investor.

Step 5: Second acceptance (if any): Check again after the contractor completes the error correction.

Step 6: Handing over the project: The investor officially receives the project after completing acceptance.

Important notes when accepting construction projects

When performing acceptance, special attention should be paid to:

Legally:

• Comply with the provisions of the Law on Construction.
• Ensure the authority of the person participating in the acceptance test.
• Prepare complete documents according to regulations.

Technically:

• Carefully check important specifications.
• Compare with approved design.
• Accurately evaluate construction quality.

In terms of safety:

• Ensure construction safety requirements.
• Check the fire protection system.
• Consider factors that affect the environment.

Also note:

• Prepare detailed and accurate acceptance records, clearly stating information about the project, quality standards, and inspection results.
• Take timely measures to handle errors and errors discovered during the acceptance process.
• Maintain full acceptance records to serve as a basis for payment, warranty and dispute resolution (if any).

Consulting service for acceptance of construction projects in Long Phan

Long Phan is a unit specializing in providing in-depth consulting services in the field of construction, including consulting on project acceptance.  With a team of experienced experts and a deep understanding of construction law, we are committed to providing customers with professional, effective and reliable consulting services.

Long Phan’s construction acceptance consulting services include:

• Consulting on acceptance processes and procedures according to regulations.
• Drafting documents and acceptance minutes.
• Representing customers to participate in acceptance work.
• Consulting on handling disputes related to acceptance.

Long Phan is proud to be a trusted partner of many investors and construction contractors in Vietnam.  We are committed to accompanying our customers, helping them successfully carry out project acceptance and ensuring their legal rights.

Construction acceptance is an important process, directly affecting the quality and safety of the project.  For detailed advice and support in performing acceptance according to regulations, please contact Long Phan via the hotline 0906735386.