Retrieving Security Deposit for Enterprises Sending Workers Abroad for Vocational Training (Contracts of 90 Days or More)

Retrieving Security Deposit for Enterprises Sending Workers Abroad for Vocational Training (Contracts of 90 Days or More) is a crucial process to ensure the legitimate rights and interests of enterprises after fulfilling their legal obligations. This procedure requires compliance with conditions, dossiers, and sequences under specialized laws. This article details the requirements and procedures for effective implementation.

Conditions for receiving back the deposit from businesses that send workers abroad for training and skill development.

According to Point l, Subsection 4, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV, enterprises can retrieve the deposit when they have liquidated the Vocational Training Contract abroad with the worker.

Liquidation of the contract serves as the legal basis confirming that the enterprise has fulfilled all rights and obligations arising from sending workers abroad. Based on this, the competent state authority considers and requests the bank to refund the deposit.

The competent authority is responsible for processing the procedures for receiving back the deposit money of enterprises that send workers abroad for training and skill development.

According to Decree No. 128/2025/ND-CP and Decision No. 640/QD-BNV, the Provincial-level People’s Committee where the enterprise is headquartered is the direct authority responsible for receiving and processing the dossier.

The Provincial People’s Committee verifies the authenticity of the contract liquidation report. Upon approval, it issues a written document requesting the bank to refund the deposit.

Required Dossier  for claiming a refund of the deposit from a company that sends workers abroad.

The legal dossier proves eligibility for deposit release. According to Point c, Subsection 4, Section B, Part II of Decision No. 640/QD-BNV, the dossier includes:

1. Report: A report on the liquidation of the Vocational Training Contract abroad with the worker, accompanied by supporting documents.
   • Content: Details of contract implementation, number of workers sent/returned, and liquidation status. Signed and sealed by the legal representative.
2. Supporting Documents:
   • Liquidation Minutes: Signed by the worker and enterprise representative.
   • Financial Proof: Payment vouchers, receipts, or bank transfer confirmations related to the liquidation (e.g., fee refunds, support payments).

Procedures for businesses sending workers abroad for training and skill development to receive back their deposit money.

The process follows strict steps per Point a, Subsection 4, Section B, Part II of Decision No. 640/QD-BNV (2025):

Step 1: Submission The enterprise sends a report on the liquidation of Vocational Training Contracts (for training periods of 90 days or more) accompanied by supporting documents to the Provincial People’s Committee where it is headquartered.

Step 2: Review and Decision Within 05 working days from receiving the report and documents, the Provincial People’s Committee issues a written document requesting the bank holding the deposit to refund the security deposit to the enterprise and notifies the Ministry of Home Affairs.

>>> See more at: Guidance on Retrieving the Security Deposit for Enterprises Sending Workers Abroad

Long Phan Consulting provides consulting services on procedures for recovering business deposits.

Long Phan Consulting Company provides comprehensive support to ensure quick and accurate deposit retrieval:

• Review: Assessing the current dossier status; reviewing contracts and liquidation minutes; checking compliance to avoid rejection.
• Drafting: Drafting the Liquidation Report and explanatory documents; standardizing supporting documents.
• Representation: Submitting the dossier to the competent authority; monitoring progress; handling explanations; coordinating with the bank for disbursement.

Frequently Asked Questions about Refunding Deposits from Businesses Sending Workers Abroad for Training and Skill Development (Contracts of 90 Days or More)

Below are some frequently asked questions regarding the procedure for receiving back the deposit from businesses that send workers abroad for training and skill development (contracts of 90 days or more). Please refer to them:

Does this apply to contracts under 90 days?

No. This procedure specifically applies to contracts for vocational training abroad with a duration of 90 days or more. Shorter contracts are governed by different regulations. (Legal Basis: Subsection 4, Section B, Part II, Decision 640/QD-BNV).

Can I submit via post?

Yes. Enterprises can choose to submit directly or via public postal service. (Legal Basis: Point b, Subsection 4, Section B, Part II, Decision 640/QD-BNV).

Is there a state fee?

No. Current laws do not require an administrative fee for this procedure. (Legal Basis: Point i, Subsection 4, Section B, Part II, Decision 640/QD-BNV).

Can the bank refund automatically upon seeing the liquidation notice?

No. The bank can only refund upon receiving an official written request from the Provincial People’s Committee. (Legal Basis: Point a, Subsection 4, Section B, Part II, Decision 640/QD-BNV).

Where to submit if the enterprise has a branch in another province?

The dossier must be submitted to the Provincial People’s Committee where the enterprise’s headquarters are located, not where branches are. (Legal Basis: Point a, Subsection 4, Section B, Part II, Decision 640/QD-BNV).

Conclusion

Correctly following the Retrieving Security Deposit for Enterprises Sending Workers Abroad for Vocational Training procedure optimizes cash flow and ensures compliance. For in-depth legal support or dossier drafting according to 2025 regulations, please contact Long Phan Consulting Company via Hotline 1900636389!