Food Safety Certificate Consulting Service in Vietnam

The Food Safety Certificate consulting service from Long Phan Consulting Company offers a professional, comprehensive solution for food production and business establishments in Vietnam. We assist clients to complete this mandatory legal procedure under the Food Safety Law efficiently. This ensures legal, safe operations and builds strong consumer trust. This document details the procedure and our Food Safety Certificate consulting service.

Procedure for Issuing the Food Safety Certificate

An application dossier for a Certificate of Establishment Qualified for Food Safety includes these basic components:

• An application form for the Certificate of Establishment Qualified for Food Safety, using the template specified in Decree 155/2018/ND-CP of the Government, dated November 12, 2018.
• A copy of the Business Registration Certificate with a relevant business line.
• A written explanation of the facility, equipment, and tools ensuring food hygiene and safety conditions.
• A health certificate for the establishment owner and individuals directly involved in food production and business.
• A certificate confirming completion of food safety and hygiene training.

After preparing these documents, the food production or business organization or individual submits them to the competent state agency.

Within 15 days from receiving a complete and valid dossier, the competent agency inspects the actual food safety conditions at the establishment. If conditions are met, the competent agency issues the Certificate. If refused, the competent agency must provide a written response stating the reasons.

The above outlines the procedure for obtaining a Food Safety Certificate that clients can reference.

Food Safety Certificate Consulting Service at Long Phan Consulting Company

Our Food Safety Certificate consulting service includes scope, service content, and a multi-step process.

Scope and Content of Service

Long Phan Consulting Company provides comprehensive support for obtaining the food safety certificate for various types of establishments. The content of our Food Safety Certificate consulting service includes:

• Comprehensive Consultation: We examine conditions for licensing. We advise on dossier preparation. We provide detailed guidance on implementation. We identify potential risks. We advise on necessary tasks related to your production and business activities to obtain the Food Safety Certificate for business operations. Our consultation extends from information intake, through task completion, to after-sales support.
• Dossier Preparation Support: We provide a detailed list of necessary documents. We assist in drafting application forms, declarations, production and business plans. We draft complaint letters and reflections to functional agencies if client rights are infringed. We prepare other documents as required by state agencies.
• Authorized Representation: We work directly with licensing authorities. We submit and receive dossiers. We participate in relevant meetings on behalf of clients. We prepare for and represent clients during facility inspections by functional agencies.

Our Food Safety Certificate consulting service suits diverse clients, from small household businesses to large enterprises. This includes imported food businesses, industrial meal processing facilities, and food store chains. Each client receives a solution tailored to their operational scale and characteristics.

Service Delivery Process

The Food Safety Certificate consulting service delivery process at Long Phan Consulting Company has clear steps. This process ensures efficiency and shortens the certification time.

• Step 1: Requirement Intake and Preliminary Consultation We receive client information regarding their field of operation, establishment type, location, and scale. We then provide preliminary advice on legal conditions, required documents and procedures, competent licensing authorities, and estimated time and costs.

• Step 2: Facility Survey and Current Status Assessment After signing a service contract, we deploy personnel to survey the facility (in-person or via photos/videos). We then assess compliance with food safety standards. This includes area, layout, equipment, processing tools, hygiene procedures, and storage. Finally, we assist clients in preparing an assessment report and improvement plan (if needed). Based on survey results, we recommend improvements if necessary and assist clients in making adjustments to meet all legal requirements.

• Step 3: Guiding Clients to Meet Conditions Our specialists guide clients to meet licensing conditions if they are not yet met. This includes organizing food safety training and health check-ups for staff. It also involves drafting internal forms and procedures (if needed).

• Step 4: Drafting Necessary Documents, Dossier Submission – Receiving Results We directly prepare the Certificate application dossier. We submit the dossier and receive results on behalf of clients. We monitor the resolution process. Throughout this process, we provide continuous updates so clients are informed.

After-Sales Policy, Customer Care

Long Phan Consulting Company’s support does not end with obtaining the Food Safety Certificate. We offer comprehensive after-sales services. This policy provides continuous client support throughout their business operations, ensuring legal compliance.

Dossier Storage – Re-issuance and Renewal Support

We store client dossiers and provide support when needed:

• Provide updates on relevant changes in legal regulations.
• Offer preferential service fees for certificate renewal or re-issuance services.

Support During Unannounced Inspections

We assist clients with inspection issues:

• Guide clients in preparing dossiers and procedures for working with inspection teams.
• Assign consultants for online or direct support (if needed).
• Provide a set of sample documents on food safety control processes, hygiene logs, and input inspection.
• Advise on resolving issues arising after inspections.

Support for Scale Expansion or License Information Changes

• Advise on quick and compliant dossier adjustments.
• Assist in assessing new facility conditions before relocation.

Additionally, we offer periodic consultation on maintaining food safety and hygiene conditions, updating on new legal regulations, and assisting in building internal food safety control processes.

Addressing Other Requests During Service Provision

During service provision, Long Phan Consulting Company readily addresses all queries and specific client requests. We understand each business has unique characteristics and may face issues requiring specialized advice.

• Resolving Arising Legal Issues: We assist in explaining issues to functional agencies if requested. We guide on rectifying violations (if any) to maintain the license. We constantly update on new legal regulations and support appropriate operational adjustments.
• Staff Training and Coaching (if needed): We organize training sessions on food safety and hygiene knowledge. We guide company staff in developing and applying food hygiene and preservation processes. If requested, we advise on building an internal food safety management system.
• Assisting in Setting Up Internal Control Systems: Our expert team plans the development of input material quality control processes. We draft daily food hygiene recording and monitoring forms. We also develop food safety incident handling procedures (if any).

Our team of experts, with many years of experience in food safety and hygiene, helps clients resolve all issues effectively and in compliance with legal regulations. We commit to accompanying clients throughout their operations, not just for the initial certification.

Contact for Food Safety Certificate Consulting Service

For detailed consultation on the Food Safety Certificate consulting service for establishments qualified for food safety, please contact Long Phan Consulting Company:

• Head Office Address: TM7 Commercial Lot, Lavita Garden Apartment, 17 Street No. 3, Truong Tho Ward, Thu Duc City, Ho Chi Minh City
• Working Hours: Monday to Saturday – 8:00 AM to 5:30 PM
• Online Consultation Hotline: 1900.63.63.89
• Email: info@longphanpmt.com
• Zalo: 0906.735.386 – Long Phan
• Facebook: Long Phan Investment Consulting and Legal Services LLC

With our team of experienced legal experts, we assist clients to overcome all legal challenges and quickly bring their food businesses into legal operation, ensuring full compliance with food safety and hygiene regulations.

Notes on Conditions for Issuing the Certificate of Establishment Qualified for Food Safety

Below are notes on conditions for obtaining the Food Safety Certificate:

Conditions for Facilities and Equipment

• The production and business location must be separate from pollution sources, restrooms, and animal husbandry areas.
• The layout design must suit the production and business process, ensuring a one-way flow.
• The workshop structure and materials in contact with food must ensure hygiene.
• Water supply, drainage, and waste treatment systems must meet requirements.
• Food processing and preservation equipment must be made from safe materials.

Conditions for Personnel

• The establishment owner and individuals directly involved in production and business must possess a Certificate of Food Safety Knowledge.
• Implement the three-step food verification and retain food samples (for food service establishments).
• Comply with regulations on attire when in direct contact with food.

Conditions for Production and Business Processes

• Have an input material control process.
• Ensure clear origin and source of food materials.
• Have a process for cleaning and disinfecting equipment and tools.
• Maintain records and store food safety dossiers.
• Implement measures to prevent and control insects and harmful animals.

Food Safety Conditions and Inspection Activities for Food Production and Business Establishments

Clients must comply with specific conditions for food production and business establishments managed by MARD.

(Reference: Clause 1, Article 34 of the Food Safety Law 2010; Circular 17/2024/TT-BNNNPTNT of the Ministry of Agriculture and Rural Development dated November 28, 2024)

Understanding and fully meeting these conditions helps businesses easily obtain the Food Safety Certificate. Contact us; Long Phan Consulting Company assists clients in assessing current status and provides suitable solutions to meet these legal requirements.

Frequently Asked Questions about the Food Safety Certificate Consulting Service

We provide answers to common questions about our Food Safety Certificate consulting service.

What types of business establishments must have this certificate?

Most food production, processing, and business establishments in Vietnam require this certificate. This includes restaurants, eateries, collective kitchens, packaged food production facilities, food stores, supermarkets, and imported food businesses.

How long is the Food Safety Certificate valid?

Typically, the Food Safety Certificate is valid for 3 years from the date of issue. After this period, the establishment must undergo renewal or re-issuance procedures.

How long does the certificate application process take?

The processing time for a valid dossier by the competent state agency is 15 working days. However, the total time to complete the process, including dossier preparation and rectifying deficiencies (if any), may vary depending on the establishment’s preparedness.

How is the fee for the Food Safety Certificate consulting service at Long Phan Consulting Company calculated?

The service fee is quoted specifically after we receive detailed information about the type, scale, and current status of your business establishment. This fee covers consultation, dossier drafting, and representation for dossier submission/reception.

If the establishment does not yet meet all conditions, does Long Phan Consulting Company provide support?

Yes. Long Phan Consulting Company surveys and assesses the current status. We provide improvement recommendations. We guide clients in fulfilling necessary conditions regarding facilities, equipment, processes, and personnel to meet legal requirements.

What basic documents are needed for the application dossier?

Basic documents include: Application for the Certificate, a copy of the Business Registration Certificate, a written explanation of facilities, health certificates of the owner and direct production/business staff, and a certificate of food safety and hygiene training.

Does Long Phan Consulting Company represent clients when working with functional agencies?

Yes. We represent clients in direct dealings with competent authorities. This includes submitting and receiving dossiers. It also includes participating in facility inspections on behalf of clients.

If there is an unannounced inspection, does Long Phan Consulting Company offer support?

Yes. Our after-sales policy includes guiding clients in preparing dossiers and procedures for working with inspection teams. We assign consultants for online or direct support (if needed). We also advise on resolving issues arising after inspections.

Conclusion

Possessing a Food Safety Certificate is not just a mandatory condition for legal business operation. It is also a commitment to consumers regarding quality and reputation. With practical experience and profound legal understanding, Long Phan Consulting Company commits to accompanying businesses through every procedural step. Call our hotline at 1900.63.63.89 for a free consultation and to use our comprehensive, time-saving Food Safety Certificate consulting service and other sub-license registration services.