Procedures for checking the acceptance of completed works

Checking the acceptance of completed works is a mandatory procedure during the construction process. This process ensures that the project meets technical and safety standards according to legal regulations. The following article will analyze in detail the steps in the acceptance testing process, the responsibilities of relevant parties and important notes when implementing.

Responsibility for checking the acceptance of completed works

Acceptance of construction works is an important step to ensure the project fully meets technical and legal requirements before being put into use. The acceptance process includes the following activities:

• Acceptance of construction work during construction;
• Acceptance of construction transition stages when necessary;
• Acceptance of completed construction items, completion of construction works to put into exploitation and use.

The investor is responsible for organizing inspection and acceptance of completed works. Organizations and individuals participating in acceptance must also be responsible for the products they certify. This ensures that all stakeholders are accountable and that the work is accepted accurately and transparently.

In the case of important national projects, large-scale projects, complex techniques, or projects using state capital, acceptance inspection must be strictly carried out. Responsibility for checking the acceptance work is determined as follows:

• The State Council for Acceptance of Construction Works organizes inspection of the acceptance work of investors for important national projects, large-scale projects, and complex techniques;
• The specialized construction agency organizes inspection of the investor’s acceptance work for projects that do not fall into the cases specified in the above point.

The process of checking the acceptance of completed works plays an important role in ensuring the quality and safety of the project, helping to promptly detect and fix problems before the project officially goes into operation. dynamic.

Procedure for performing acceptance inspection

The project belongs to the Ministry of specialized construction management

The order of checking the acceptance of completed works is as follows:

• 15 days in advance for special level, level I projects or 10 days in advance for remaining projects compared to the date the investor plans to organize the acceptance of completed construction items, construction works, the investor Send 01 set of dossier requesting inspection of the acceptance of completed work items and construction works to the department receiving and returning results of handling administrative procedures under the Ministry of specialized construction management or the receiving department. Receive and return results of administrative procedure resolution to specialized agencies of the Ministry managing specialized construction works.
• Construction specialized agencies inspect the conditions for acceptance of construction items and works. In case the project is not inspected during the construction process, the investor, contractors and contractors will be inspected for compliance with regulations on quality management and safety in construction. Check the conditions for acceptance of completed work items and construction projects.
• The time limit for issuing documents from specialized construction agencies is 30 days for level I and special level projects and 20 days for remaining projects from the date of receipt of the application for acceptance inspection. The specialized construction agency under the Ministry of specialized construction management announces the results of the inspection of the acceptance of completed construction items and works.
• Customers choose one of the following methods: submit directly, send via postal service or do it completely online.

Document components include:

• Report on construction completion of project items and construction works according to the form specified in Appendix VIa of Decree No. 06/2021/ND-CP (Download here)
• List of project completion documents according to Appendix VIb of Decree No. 06/2021/ND-CP (Download here)

The dossier will be sent to the State Department of Construction Quality Inspection (under the Ministry of Construction) for inspection and appraisal.

Works of local specialized construction agencies

10 days before the date the investor plans to organize the acceptance of completed work items and construction works, the investor sends 01 set of dossier requesting inspection of the acceptance of completed work items, construction works to the Public Administrative Service Center of the Provincial People’s Committee (if any) or the one-stop department of the specialized construction agency under the Provincial People’s Committee.

Construction specialized agencies inspect the conditions for acceptance of completed work items and construction projects. In case the project is not inspected during the construction process, the investor and contractors will be inspected for compliance with regulations on quality management and safety in construction. Check the conditions for acceptance of completed work items and construction projects.

Within 20 days from the date of receiving the application for acceptance inspection, the Construction Specialized Agency under the Provincial People’s Committee shall notify the results of the acceptance inspection of completed construction items. construction works.

How to submit application: Customers choose one of the following methods: submit directly, send via postal service or do it completely online.

• Report on construction completion of project items and construction works according to the form specified in Appendix VIa of Decree No. 06/2021/ND-CP (Download here)
• List of project completion documents according to Appendix VIb of Decree No. 06/2021/ND-CP (Download here)

Note when checking the acceptance of completed works

When checking the acceptance of completed works, there are some important notes that relevant parties need to pay attention to:

• The investor needs to ensure the completeness and accuracy of the inspection request documents.
• During the inspection process, relevant parties need to coordinate closely with specialized construction agencies.
• The investor and contractor need to provide complete information and documents as requested by the inspection team. At the same time, they also need to create favorable conditions for on-site inspections, including arranging support personnel and ensuring the safety of the inspection team.
• Another important note is compliance with standards, technical regulations and legal regulations related to construction quality. The investor and contractor need to ensure that the project fully meets these requirements before requesting acceptance testing. This not only helps the inspection process go smoothly but also ensures the safety and quality of the project during use.

Consulting services on inspection and acceptance of completed projects

With the complex nature and high professional requirements of the construction acceptance inspection process, many investors and construction businesses choose to use professional consulting services. These services often include:

• Consulting on administrative procedures;
• Support in preparing documents;
• Representing the investor in the process of working with specialized construction agencies.

Consulting services at Long Phan can help investors save time and resources, while minimizing legal and technical risks. Consulting experts often have rich experience and deep understanding of legal regulations and practices in the construction field. They can assist investors in:

• Review documents;
• Prepare necessary documents;
• Resolve problems that arise during the inspection process.

In addition, consulting services can also assist investors in developing and implementing plans to overcome shortcomings (if any) after receiving inspection results. This helps ensure the project fully meets quality and safety requirements before being put into use.

The process of checking the acceptance of completed works is an important step to ensure the quality and safety of construction works. Following correct procedures and careful preparation will help the inspection process go smoothly. Customers need to pay attention to the main points stated in the article to carry out this procedure effectively. If you need in-depth support on acceptance testing procedures, you can contact Long Phan via hotline 0906735386 for detailed advice.