Document for acceptance and inspection of fire prevention results

Document for acceptance and inspection of fire prevention results is a collection of documents and documents necessary to evaluate the conformity of the project with legal regulations on fire prevention and fighting. The following article will analyze the regulations related to acceptance request documents and the process of issuing documents approving acceptance results for factories and other projects.

What is acceptance and inspection of fire prevention results?

Acceptance and inspection of fire prevention results is the process of checking, evaluating and confirming the suitability of the fire protection system according to the approved design. This process ensures that works and vehicles meet safety requirements before being put into use.

Pursuant to Clause 1, Article 15 of Decree 136/2020/ND-CP clearly stipulates: “Projects, works, and motor vehicles with special requirements to ensure fire prevention and fighting safety whose fire prevention and fighting designs have been approved must be accepted by the investor and vehicle owner for fire prevention and fighting.“

Thus, acceptance and inspection of fire protection results is the process in which the management agency checks, evaluates and confirms the suitability of the fire protection system to ensure that works and motor vehicles meet safety requirements before being put into use.

Application for acceptance and inspection of fire prevention results

Pursuant to Clause 2, Article 15 of Decree 136/2020/ND-CP, fire prevention and fighting acceptance documents must include the following components:

• A copy of the Certificate or document approving the fire prevention and fighting design, enclosed with a dossier stamped with the approval stamp of the Fire Prevention and Fighting Police agency;
• Copy of Fire Prevention and Fighting Equipment Inspection Certificate;
• Minutes of testing, partial acceptance and overall acceptance of the fire prevention and fighting system;
• As-built drawings of the fire prevention and fighting system and items related to fire prevention and fighting are consistent with the approved design documents;
• Documents and procedures guiding the operation and maintenance of fire prevention and fighting equipment and systems and systems related to fire prevention and fighting of works and motor vehicles;
• Acceptance documents for completed items and systems related to fire prevention and fighting;
• Copy of Certificate of eligibility to conduct business in fire prevention and fighting services of the supervision consulting unit (if any), the unit that constructs and installs the fire prevention and fighting system.

Note: Documents in the file must be certified by the investor, vehicle owner, supervision consultant, and construction unit. If documents are in a foreign language, they must be translated into Vietnamese.

In addition, according to the provisions of Clause 4, Article 15 of Decree 136/2020/ND-CP (amended and supplemented by Clause 7, Article 1 of Decree 50/2024/ND-CP), when submitting as-built drawings of the fire protection system in accordance with the approved design documents and acceptance documents of completed items and systems related to fire prevention and fighting, you need to submit the following documents:

• Report of the investor and vehicle owner on the status of construction results, inspection, verification, testing and acceptance of fire prevention and fighting systems, equipment and solutions;
• Written request to check the acceptance results of fire prevention and fighting according to Form No. PC11 issued with Decree 50/2024/ND-CP.

Thus, you need to fully prepare the above documents so that the request for acceptance to check the results of fire prevention and fighting can take place quickly and smoothly because it does not take time to edit and supplement the acceptance request documents.

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Procedure for requesting acceptance and checking results on fire prevention and fighting

The process of requesting acceptance and checking fire prevention results includes the following specific steps:

How to submit application

Pursuant to Clause 4, Article 15 of Decree 136/2020/ND-CP (amended and supplemented by Clause 7, Article 1 of Decree 50/2024/ND-CP), agencies, organizations and individuals submit 01 set of documents as above in one of the following forms:

• Directly at the One-Stop Department of the competent authority; or
• Online at the Public Service Portal, the information system handles administrative procedures of competent authorities (for documents and papers on the list of state secrets, comply with the provisions of law on protection of state secrets); Electronic records comply with the provisions of Decree 45/2020/ND-CP; or
• Through the public postal service.

Thus, you can choose one of the three above methods to submit your application: directly at the Half Department or online at the Public Service Portal or public postal service.

Reception place

Also according to the provisions of Clause 4, Article 15 of Decree 136/2020/ND-CP (amended and supplemented by Clause 7, Article 1 of Decree 50/2024/ND-CP), the application for acceptance and inspection of fire prevention results is submitted to the Fire Prevention and Fighting Police agency that has previously approved the design.

According to the provisions of Clause 4, Article 15 of Decree 136/2020/ND-CP, the specific application submission time is as follows:

• Submit applications at least 10 working days in advance for national key works and projects; Works and projects in group A compared to the date the investor requests to organize acceptance inspection;
• Submit documents at least 07 working days in advance for remaining works, projects and motor vehicles with special requirements to ensure fire safety compared to the date the investor or vehicle owner requests to organize the acceptance test.

Thus, depending on the project or project being accepted, the minimum submission deadline will be 07 days or 10 days and you will submit the acceptance documents to the Fire Prevention and Fighting Police agency that has previously approved the project and facilities.

Processing process and time

According to the provisions of Article 15 of Decree 136/2020/ND-CP (amended and supplemented by Decree 50/2024/ND-CP), the process of processing dossiers requesting acceptance to check fire prevention results includes the following steps:

Step 1: Prepare and submit application

Investors and vehicle owners prepare documents according to regulations and submit them in one of the three forms mentioned above.

Step 2: Receive documents

Competent state agencies receive and check the validity of documents:

• If the application is complete: receive and record information on the Receipt Form for handling administrative procedures on fire prevention and fighting (Form No. PC03 issued with Decree 50/2024/ND-CP) or record the receipt content for notification via email or phone message of the agency, organization or individual submitting the application;
• If the dossier is incomplete: instructions for completing and recording information on the Instructions for Supplementing the Dossier (Form No. PC04 issued with Decree 50/2024/ND-CP) or write down the content of instructions for supplementing the dossier for notification via email or phone message of the agency, organization or individual submitting the dossier.

Step 3: Organize acceptance testing

After receiving all valid documents, the Fire Police Department will organize an acceptance test with the following time:

• 10 working days for important national projects and works, group A projects and works;
• 07 working days for remaining projects, works and motor vehicles with special requirements to ensure fire safety.

After inspection, the Fire Police Department makes an inspection record of the acceptance results (Form No. PC10 issued with Decree 50/2024/ND-CP).

Step 4: Issue a document approving the acceptance results

Within 07 working days from the date of approval of the acceptance record, the Fire Prevention and Control Police agency will issue a document approving the acceptance results on fire prevention and fighting (Form No. PC12 issued with Decree 50/2024/ND-CP) and return the documents to the investor or vehicle owner. If the acceptance results are not accepted, the Fire Police Department must send a written response clearly stating the reason.

The document approving the acceptance results of fire prevention and fighting is one of the bases for the competent authority to grant permission to put works and motor vehicles with special requirements to ensure fire prevention and fighting safety into use.

Above is the entire process of implementing the request for acceptance and checking the results of fire prevention and fighting. The implementation is carried out in accordance with the above process and the implementation time depends on the nature of the project and work being accepted.

Consulting services for preparing acceptance documents and checking fire protection results at Long Phan Consulting Company

Long Phan Consulting Company provides professional services in preparing acceptance documents and checking fire protection results with a team of experienced and knowledgeable experts. We provide the following service items:

• Survey the current status and preliminary assessment of the fire protection system;
• Consulting on completing the fire protection system before acceptance;
• Draft and prepare complete fire protection acceptance documents;
• Authorized representative submits documents, monitors the processing process, and provides correction feedback if necessary;
• Consulting on handling when documents are returned or projects are not completed;
• Advice on procedures that need to be carried out after acceptance (if any).

Above are some items that Long Phan Consulting Company will perform when you use our services.

Some frequently asked questions about the application for acceptance and inspection of fire prevention results

We would like to provide some common questions about documents and procedures for requesting acceptance and checking fire protection results. Please refer!

Who is responsible for preparing fire protection acceptance documents?

The investor or vehicle owner is responsible for preparing fire protection acceptance documents.

Documents in the fire protection acceptance dossier require confirmation from which parties?

Documents in the file must be certified by the investor, vehicle owner, supervision consultant and construction unit.

If the fire protection acceptance documents are in a foreign language, how should they be handled?

If documents are in a foreign language, they must be translated into Vietnamese and certified.

In addition to basic documents, what additional documents need to be submitted when requesting acceptance of fire protection according to new regulations?

According to the new regulations, it is necessary to submit a report from the investor and vehicle owner on the status and results of construction, inspection, testing, testing and acceptance of fire prevention and fighting systems, equipment and solutions, along with a written request to check the acceptance results of fire prevention and fighting (Form No. PC11).

How many forms are there to submit applications for fire protection inspection?

There are three ways to submit documents to request fire protection acceptance: submit directly to the One-Stop Department of the competent authority, submit online at the Public Service Portal or information system handling administrative procedures, or submit through the public postal service.

Where to submit an application for acceptance of fire protection?

The application for acceptance and inspection of fire prevention results is submitted to the Fire Prevention and Fighting Police agency that has previously approved the design.

How long is the time to submit fire protection inspection documents before the requested inspection date?

The minimum submission time is 10 working days for national key works and projects and group A works and projects, and at least 07 working days for the remaining works and projects and motor vehicles with special requirements to ensure fire safety, compared to the date the investor or vehicle owner requests to organize an acceptance test.

Above are the answers that we believe have partly answered your questions surrounding this issue.

Conclude

Thus, customers need to prepare a set of documents with all the above documents to submit to the fire police agency for acceptance. For detailed advice on the process of preparing documents to request acceptance and inspection of fire prevention results in accordance with current legal regulations, please contact Long Phan Consulting Company via the hotline 0906735386 to receive timely and effective support from a team of experts.