Copyright registration form and instructions for filling it out

Copyright Registration form helps individuals and organizations protect legal ownership of works and prevent unauthorized copying and use. Detailed instructions for filling out applications help applicants complete their applications quickly and accurately, limit errors and shorten processing time. Copyright registration not only protects creative value but also creates a solid legal foundation in disputes.

Subject matter of copyright protection

According to the provisions of Article 14 of the Law on Intellectual Property 2005, amended in 2009, types of works protected by copyright include the following literary, artistic and scientific works:

• Literary, scientific works, textbooks, course books and other works expressed in writing or other characters;
• Sermons, speeches and other talks;
• Journalistic works;
• Musical works;
• Theater works;
• Cinematographic works and works created by similar methods (hereinafter collectively referred to as cinematographic works);
• Works of plastic arts and applied arts;
• Photographic works;
• Architectural works;
• Maps, diagrams, maps, drawings related to topography, architecture, scientific works;
• Literary and folk art works;
• Computer programs, data collection.

Derivative works are protected by copyright only when the work does not prejudice the copyright of the work used to make the derivative work.

Current copyright registration forms

Pursuant to Appendix I issued with Circular No. 08/2023/TT-BVHTTDL dated June 2, 2023, copyright registration declaration forms for each specific case include:

• Model number 01: Copyright registration declaration for literary works; science; lectures, speeches and other discourse; data collection; journalistic works; Literary works, folk art and other works expressed in writing or other characters;
• Model number 02: Copyright registration declaration for applied art works;
• Model number 03: Copyright registration declaration for computer programs;
• Model number 04: Copyright registration declaration for musical works;
• Model number 05: Copyright registration declaration for fine art works and photography works;
• Model number 06: Copyright registration declaration for cinematographic works and theatrical works;
• Model number 07: Copyright registration declaration for textbooks and textbooks;
• Model number 08: Copyright registration declaration for architectural works, drawings, diagrams, maps, and drawings related to topography, architecture, and scientific works;
• Model number 09: Related rights registration declaration.

Using the correct copyright registration form helps ensure valid documents, shortens review time and increases the likelihood of being granted a certificate. Choosing the appropriate application form for each type of work will help the registration process go smoothly and maximize the rights of the author.

Instructions for filling out copyright registration application

To ensure that the copyright registration application is complete and valid, you need to fill in all required information correctly and completely. Below are detailed instructions on how to fill out each item in the application:

1. Signed and Stamped:

• For individuals: Initialize each page of the declaration.
• For organizations: Stamp on the entire declaration.

2. Author Information:

• Fill in full name according to ID card/CCCD/passport.
• Clearly state date of birth, nationality, ID card/CCCD/passport number, date of issue, place of issue.
• Enter contact address, phone number, email for convenience in processing documents.
• In case there are co-authors, full information of all co-authors must be recorded.

3. Copyright Owner Information (If Any):

• If the author is also the copyright owner, fill in the same personal information.
• If the owner is another organization or individual, the following must be filled out:
• Name of organization/individual.
• Address, phone number, email.
• Legal basis for establishing ownership (for example: transfer contract, labor contract…).

4. Information About The Work:

• Name of work: Write accurately, do not abbreviate.
• Type of work: Choose the right category such as literature, fine arts, computer software, music…
• Date of completion of work: Fill in according to actual time.
• Form of expression: Clearly state whether the work is presented in the form of print, soft copy, video, drawing,…
• Description of the work’s content.

Notes on the description of the work’s content:

• Comics: Describe the main content, layout, colors, shapes.
• Script: State the setting, characters, dialogue, time, action…
• Research project: Clearly state the research unit and objectives of the project.
• Lecture: Clearly state the teaching object.
• Data Collection: Determines which program or activity the data is used in.
• Journalistic works: Specify the genre and place of publication.
• Literary and folk art works: Specify the type according to the provisions of the Law on Intellectual Property.

5. Commitment and Confirmation:

• Confirm that the work is created by the author, is not copied, and does not violate the law.
• If the work has content related to sovereignty, territory, religion, history… it is necessary to ensure that there is no content that violates or causes negative effects.
• The author signs and confirms. If it is an organization, the representative must sign and stamp it properly.

6. Information About Co-Authors/Co-Owner:

• Clearly state information of co-authors (if any) and the role of each person.
• If the author has passed away, the year of death must be clearly stated.
• If there are co-owners of copyright, fill in the information and signatures of all co-owners.

7. Signature and Authorization:

• If the author is the registrant, the author signs.
• If the owner is another organization/individual, the representative signs and stamps.
• If there are multiple co-authors/co-owners, all must sign or have a valid authorization document.

Note: When filling out the copyright protection application, please fill it out completely, accurately, and do not erase; Use clear print, avoid abbreviations. If there are attached documents (contracts, copies of works…), they must be fully listed. Finally, carefully check the content before submitting to avoid errors.

Full package copyright protection registration service at Long Phan Consulting Company

Long Phan Consulting Company provides a comprehensive copyright protection registration service, helping customers complete procedures quickly and accurately and ensure legal rights to their works. With a team of experienced experts, Long Phan commits to providing comprehensive support from consulting, drafting documents to monitoring the process of granting copyright certificates.

Our services include:

• Determine whether the work is subject to copyright protection.
• Instructions for preparing necessary documents and records.
• Answer questions related to copyright and related rights.
• Drafting registration documents; Check and review documents to ensure validity before submitting.
• Support in preparing ownership commitment documents if there are co-authors or owners.
• Representative submits documents and monitors the processing process.
• Receive the Copyright Registration Certificate and hand it over to the customer.
• Consulting on transfer and licensing of copyright.
• Support in handling copyright disputes and filing lawsuits for infringement if necessary.

Frequently asked questions about copyright registration

Here are some FAQ questions to help make the article more comprehensive:

What are derivative works and do they need to be copyrighted?

A derivative work is a work based on the original work, such as a translation or adaptation. Derivative works require permission from the original author and require copyright registration.

How to check if a work is copyrighted?

You can look up information at the Copyright Office or through consulting services.

Can I register copyright for a work published abroad?

Yes, you can register copyright in Vietnam, but you need to provide evidence that the work has been published.

What types of works are not protected by copyright?

Ideas, concepts, pure news, and legal provisions are not protected by copyright.

Can a work title be copyrighted?

The name of a work can be protected if it is creative and distinctive, but careful consideration should be given to each specific case.

If my work is pirated abroad, what can I do?

You need to contact the copyright protection agency in that country or hire a lawyer who specializes in international copyright.

Can I authorize someone else to register copyright on my behalf?

Yes, you can authorize another person with a notarized or authenticated power of attorney.

Conclude

The author copyright registration form and Instructions for filling it out help authors and businesses complete work protection procedures quickly and accurately, minimizing the risk of rejection. Copyright registration not only affirms legal ownership but also protects creative value from the risk of copying and dispute. For detailed advice, contact Long Phan Consulting Company immediately via the hotline: 0906735386.