Announcing product quality – Detailed procedural instructions

Announcing product quality is a process that helps businesses affirm their production capacity and ensure brand reputation. This procedure is not only a legal requirement, but also a bridge between manufacturers and consumers, building trust and transparency in business activities. Follow Long Phan’s article to learn details about this procedure and the practical benefits it brings to businesses.

Why is it necessary to declare product quality?

It is necessary to declare product quality because it brings the following benefits:

• Ensuring products are circulated legally on the market;
• Enhance the reputation of the enterprise’s product quality in the market. From there, promoting product sales faster;
• Have a place in the market;
• Creating competitive advantages of businesses for unpublished businesses;
• Not only does it promote the purchase of announced products, but it also creates trust, helping customers easily access newly launched products.

Thus, announcing product quality brings many benefits to businesses, so product announcement is necessary.

Which products need to carry out quality declaration procedures?

Pursuant to Article 6 of Decree 15/2018/ND-CP stipulating that organizations and individuals producing and trading food must register product declarations for the following products:

• Health protection foods, medical nutritional foods, foods for special diets.
• Nutritional products for children up to 36 months old.
• Mixed food additives with new uses, food additives that are not on the list of additives allowed for use in food or are not intended for use as prescribed by the Ministry of Health.

Procedure for declaring product quality

File

Pursuant to Clause 1, Article 7 of Decree 15/2018/ND-CP regulating product declaration registration dossiers for imported and domestic products as follows:

1. Dossier to register a product declaration for imported products includes:

• Product announcement according to Form No. 02 Appendix I Decree 15/2018/ND-CP;
• Certificate of Free Circulation or Export Certificate or Health Certificate issued by the country of origin/export with content ensuring safety for users or sold freely in the market of the producing country/export (consular legalization);
• Food safety testing result certificate of the product within 12 months up to the date of submission, issued by a designated testing laboratory or an accredited testing laboratory in accordance with ISO 17025;
• Scientific evidence proving the use of the product or the ingredients that create the declared effects;
• Certificate of food safety facility meeting Good Manufacturing Practices (GMP) requirements or equivalent certification in case the imported product is health protection food.

2. Dossier to register a product declaration for domestically produced products includes:

• Product announcement according to Form No. 02, Appendix I, Decree 15/2018/ND-CP;
• Food safety testing result certificate of the product within 12 months up to the date of submission, issued by a designated testing laboratory or an accredited testing laboratory in accordance with ISO 17025;
• Scientific evidence proving the use of the product or the ingredients that create the declared effects;
• Certificate of establishment meeting food safety conditions in case the establishment is subject to a certificate of establishment meeting food safety conditions;
• Certificate of establishment meeting food safety conditions meeting Good Manufacturing Practices (GMP) requirements in case domestically produced products are health protection foods.

Implementation steps

Pursuant to Article 8 of Decree 15/2018/ND-CP stipulating the procedure for registering a product declaration is carried out as follows:

Step 1: Submit application

Organizations and individuals submit dossiers to register product declarations via the online public service system or by post or directly to the following dossier-receiving agencies:

• Submit to the Ministry of Health for health protection foods, mixed food additives with new uses, food additives not included in the list of additives permitted for use in food as prescribed by the Minister of Health;
• Submit to the competent state management agency designated by the Provincial People’s Committee for medical nutritional foods, foods for special diets, and nutritional products for children up to 36 months old;

Step 2: Receive documents and issue Receipt of product announcement registration

If the profile is valid

The competent authority evaluates the dossier and issues a certificate of receipt of product declaration registration when:

• 07 working days from the date of receipt of complete dossiers for registration of product declaration for mixed food additives with new uses, food additives not included in the list of permitted additives or not used for the right subjects in food as prescribed by the Minister of Health, medical nutritional foods, foods for special diets, nutritional products for children up to 36 months of age;
• 21 working days for health protection foods.

If the profile is not valid

• In case of disagreement with the product announcement dossier or request for amendments or supplements, the agency receiving the dossier must issue a document clearly stating the reason and legal basis for the request. The dossier-receiving agency may only request amendments and supplements once.
• Within 07 working days from receipt of the amended or supplemented dossier, the receiving agency will evaluate the dossier and issue a written response. After 90 working days from the date of the official dispatch requesting amendments and supplements, if the organization or individual does not amend or supplement, the dossier is no longer valid.

Consulting and support services for implementing professional and comprehensive product quality announcements at Long Phan

Announcing product quality helps businesses meet legal requirements and build trust with customers. Understanding that importance, Long Phan provides comprehensive consulting and support services in declaring product quality, ensuring businesses do so quickly, accurately and effectively. Long Phan’s services include:

• Consulting on forms of product quality announcement;
• Consulting on products that require product quality declaration;
• Consulting on preparation of documents and procedures for self-declaration of products;
• Consulting and guidance on preparing documents and procedures for registering product announcements;
• Consulting with competent authority to handle product announcement;
• Support customer representatives to contact, submit documents and handle administrative procedures at competent authorities;
• Support to quickly answer questions during the product announcement process.

Announcing product quality is an indispensable step for businesses to affirm their reputation and ensure compliance with the law. If you are looking for an effective and comprehensive solution, please contact Long Phan immediately via the hotline: 0906735386 to receive advice and dedicated support from our team of experienced experts.