Procedures for renewal of the Certificate of Related Rights Registration

Renewal of the Certificate of Related Rights Registration is a necessary legal procedure when there is a change in owner information or registered rights content. This process ensures the accuracy and updating of registration documents, protecting the legal rights of the owner. This article will provide detailed instructions on the steps to carry out the exchange procedure, helping customers understand the process and prepare complete documents.

Cases where it is necessary to renew the Certificate of registration of related rights

The renewal of the Certificate of Related Rights Registration is an important legal procedure in the field of intellectual property. Cases requiring renewal of the Certificate of Related Rights Registration are specified in Clause 1, Article 41 of Decree No. 17/2023/ND-CP dated April 26, 2023. Specifically includes:

1. In case of change of related rights owner:

• When ownership is transferred to another individual or organization.
• In case of inheritance of ownership.

1. In case of changing information about the owner:

• Change the name of the individual or organization that owns it.
• Change contact address.
• Update identification number (for individuals) or business code (for organizations).

1. In case of changing information about related rights objects:

• Update information about the performance (such as name, time, location).
• Adjust information about audio and video recordings (such as name, duration, format).
• Update details about broadcast programs (such as name, broadcast channel, broadcast schedule).

When there are any changes in the above cases, you need to proceed with the procedure to renewal of the Certificate of Related Rights Registration to ensure the accuracy and update of registration information. This helps protect the owner’s legal rights and avoid disputes that may arise in the future.

Procedure for renewal of the Certificate of Related Rights Registration

Prepare registration documents

The process of preparing registration documents is the first and important step in the process of renewal of the Certificate of Related Rights Registration. Preparing complete and accurate documents will help the approval process go quickly and smoothly.

The registration dossier for renewal of the Certificate of related rights registration includes the following documents:

• Related rights registration declaration (Model number 09) issued together with Circular No. 08/2023/QD-BVHTT dated June 2, 2023 regulating forms for registration of copyright and related rights). The declaration must be made in Vietnamese with full information about the applicant and related rights owner; completion time; summary of the performance, audio recording, video recording or broadcast; time, place, and form of announcement; Information on re-issuance and replacement (if any), commitment to responsibility for the information stated in the declaration. The declaration is signed or fingerprinted by the owner of the relevant rights, unless physically unable to sign or fingerprint;
• Two copies of the performance fixation, audio recording, video recording, or broadcast program;
• Authorization documents, if the applicant is an authorized person, must be made in Vietnamese; In case it is made in a foreign language, it must be translated into Vietnamese. The authorization document must specifically state the contact information of the authorizing party and the authorized party; name of performance, audio recording, video recording, broadcast program; scope of authorization, duration of authorization;
• Original Certificate of Related Rights Registration with a fixation of the performance, audio recording, video recording, or broadcast program that has been stamped and recorded with the Certificate of Related Rights Registration number.

Based on the content specified in Article 41 of Decree 17/2023/ND-CP.

Submit your application and track progress

After completing the preparation of documents, the next step in the process of renewal of the Certificate of Related Rights Registration is to submit the documents and monitor the processing progress. This process requires attention and patience from customers to ensure documents are processed quickly and effectively.

Customers can submit applications directly at the Copyright Office headquarters or send them by post.

• When submitting your application directly, you will receive an application receipt, clearly stating the date of receipt and expected return of results.
• For documents sent by post, the date of submission is calculated as the date recorded on the postmark.

After submitting the application, the Copyright Office will check the validity and completeness of the application. If the application meets the requirements, the competent authority will conduct a content appraisal. In case the documents are incomplete or need to be supplemented, customers will receive a notice requesting additions or modifications.

Processing time is 12 working days from the date of receipt of complete and valid documents.

Based on the content specified in Clause 4, Article 41 of Decree 17/2023/ND-CP.

Fee for renewal of the Certificate of Related Rights Registration

Fees are an indispensable part of the process of renewal of the Certificate of Related Rights Registration. Below are the state fees you need to pay:

• In case of renewal of a certificate of related rights for a performance fixed on a sound recording, the fee is 100,000 VND/Certificate;
• In case of renewal of a certificate of related rights for a performance fixed on a Video Recording, the fee is 150,000 VND/Certificate;
• In case of renewal of a certificate of related rights for a performance fixed on a Broadcast Program, the fee is 250,000 VND/Certificate;
• In case of renewal of a certificate of related rights for a Sound Recording, the fee is 100,000 VND/Certificate;
• In case of renewal of a certificate of related rights for a Video Recording, the fee is 150,000 VND/Certificate;
• In case of renewal of a certificate of rights related to a broadcast program, the fee is 250,000 VND/Certificate;

Contents specified in Clause 1, Clause 2, Article 4 of Circular No.: 211/2016/TT-BTC dated November 10, 2016.

Note during the process of renewal of the Certificate of Related Rights Registration

The process of renewal of the Certificate of Related Rights Registration requires carefulness and strict compliance with legal regulations. To ensure the process goes smoothly, customers need to note the following important points during the procedure.

First, the accuracy and completeness of the records are the deciding factors. Any omissions may result in the application being returned or extended processing time.

Second, compliance with application deadlines and additional documents (if any) is very important. If additional documents are requested, it should be done within the prescribed time limit to avoid the documents being canceled.

Third, customers need to pay attention to information security issues. During the redemption process, some information may be made publicly available. You should carefully consider what information needs to be kept confidential and discuss this matter with the competent authority.

Fourth, timely and complete payment of fees is a necessary condition for the application to be processed. Customers should prepare funds and make payment immediately upon request to avoid delays in processing the application.

Finally, customers should closely monitor the application processing process. Regularly checking the status of your application through the online lookup system or contacting the competent authority directly will help you promptly grasp any additional requests or problems that arise.

Consulting services for renewal of the Certificate of Related Rights Registration

Long Phan provides professional and effective consulting services for renewal of the Certificate of Related Rights Registration. Experts in the field of intellectual property will guide customers step by step through the process, ensuring compliance with current legal regulations.

Consulting services at Long Phan include many important aspects. Specifically:

• Advise and accurately determine cases where the Certificate needs to be renewed.
• Assist in preparing complete and accurate records, including filling out forms and collecting and authenticating required documents.
• Providing representative services for customers in contacting and working with competent authorities. This helps save time and effort for customers, while ensuring the process goes smoothly and efficiently.
• Providing updated information on relevant legal regulations, helping customers promptly grasp changes that may affect their rights. In case complex problems arise, experts will provide appropriate solutions and support resolution.

Using consulting services not only helps customers save time and effort but also minimizes the risk of errors during the procedure.

The procedure for renewal of the Certificate of Related Rights Registration is an important legal process, requiring carefulness and strict compliance with regulations. Customers need to understand the cases requiring renewal, prepare complete documents, and comply with the application process. To ensure the process goes smoothly, customers can consider using consulting services at Long Phan. If you need further assistance, please contact hotline 0906735386 for detailed advice.