Reissue or issue copies of trademark protection certificates

Article overview

Reissue or issue copies of trademark protection certificates is a procedure carried out by the National Office of Intellectual Property to ensure industrial property rights for the trademark owner when the original copy is lost, damaged, or other co-owners need copies for each person. This procedure not only ensures the legal rights of the owner but also contributes to maintaining stability in intellectual property management. In the following article, Long Phan will specifically guide the relevant steps and procedures.

Reissue or issue copies of trademark protection certificates
Reissue or issue copies of trademark protection certificates

In case of reissuing or issuing copies of trademark protection certificates

Re-issuing or granting copies of trademark protection certificates is an important procedure in protecting intellectual property rights in Vietnam, specifically stipulated in Clause 7, Article 29 of Decree 65/2023/ND-CP. Specifically as follows:

  • Joint ownership: If the protection title is jointly owned, only the first person on the application list will be granted the title. Other co-owners can request copies, but must pay a fee.
  • Lost or damaged title: In case the protection certificate or copy is lost, damaged, torn, dirty, or no longer usable, the owner has the right to request a re-issuance of the certificate, subject to payment of the corresponding fee.
In case of reissuing or issuing copies of trademark protection certificates
In case of reissuing or issuing copies of trademark protection certificates

Procedures for reissuing or issuing copies of trademark protection certificates

To request re-issuance or duplicate copies, detailed regulations on documents and procedures are specified in Clause 7, Article 29 of Decree 65/2023/ND-CP, as follows:

Document components need to be prepared

Documents for issuance of duplicate copies include the following documents:

  • Declaration requesting issuance of a copy of the protection title or re-issuance of the protection title: According to Model number 09 in Appendix II of Decree 65/2023/ND-CP.
  • 02 trademark samples: Must match the registered trademark in the original Trademark Registration Certificate.
  • Authorization document: Required in case you carry out the procedure through a legal representative.
  • Copy of fee payment voucher: Fees can be paid directly via postal service or to the Intellectual Property Office’s account.

Execution order

The order to carry out procedures for reissuing or granting copies of trademark protection certificates is as follows:

Step 1: Submit application:

  • Applications can be submitted online via the Administrative Procedures Information System of the Ministry of Science and Technology;
  • Or submit directly at the headquarters of the National Office of Intellectual Property in Hanoi, or representative offices in the city. Ho Chi Minh and Da Nang.

Step 2: Review documents:

  • The National Office of Intellectual Property will receive and check the validity of the dossier;
  • If documents are missing or need to be supplemented, the Department will send a notice and allow a period of 02 months from the date of notification;
  • If not repaired on time, the agency will refuse to issue copies or reissue them, clearly stating the reason.

Step 3: Decide to reissue or issue copies:

  • Within 01 months from receipt of the request, the state management agency for industrial property rights will review and, if the request is valid, issue a decision to issue a copy or re-issue the protection title, recording the request to the National Register;
  • The state management agency on industrial property rights will announce the re-issuance of the protection title or copy in the Industrial Property Official Gazette within 60 days from the date of decision.

Resolution deadline

The time limit for processing a request to re-issue or issue a copy of a protection certificate is 01 month from the date of receipt of complete and valid documents. In case the documents are missing or need to be supplemented, the processing time will be extended by 02 months from the time you receive the additional request.

Procedures for reissuing or issuing copies of trademark protection certificates
Procedures for reissuing or issuing copies of trademark protection certificates

Service of reissuing or issuing copies of trademark protection certificates in Long Phan

Long Phan provides consulting services and supports you in carrying out procedures for reissuing or granting copies of trademark protection certificates accurately, ensuring compliance with legal regulations.

Services include:

  • Advice on procedures, processes and necessary requirements to re-issue or duplicate protection titles.
  • Assist in drafting, preparing and completing necessary documents for request submission.
  • Representing the customer to submit documents to the authorities and monitor the processing progress.
  • Check and evaluate the validity of requests and documents before submitting to ensure there are no shortcomings.
  • Update customers on the progress and results of reissue or duplicate requests.
  • Consulting and support in case of disputes related to protection titles after re-issuance or duplicate issuance.
  • Provide information related to legal regulations on trademark protection and related issues.

With a team of experienced experts, Long Phan will support customers with procedures to re-issue or duplicate trademark protection certificates in a professional and effective manner. If customers have any questions or need support in procedures for reissuing or issuing copies of trademark protection certificates effectively and accurately, please contact Long Phan via the hotline 0906735386. Long Phan will provide detailed advice and dedicated support for your procedures.