Temporary residence certificate for foreigners: Necessary procedures and documents

Temporary residence certificate for foreigners is a document confirming the legal residence status of a foreigner in Vietnam, for the purposes of living, studying, and working. Issuing this certificate helps protect the rights of foreigners and comply with regulations on temporary residence management in Vietnam. This article provides the necessary procedures and documents to apply for a temporary residence certificate for foreigners. Please refer!

When is it necessary to confirm temporary residence for foreigners?

A temporary residence certificate is required when a foreigner stays in Vietnam for a certain period of time, especially when it is necessary to prove legal residence status for:

• Purpose of study or work: Many educational institutions and businesses require foreigners to provide temporary residence confirmation to complete related procedures.
• Other administrative and legal requirements: Confirmation of temporary residence may be required when applying for visa extension, work permit or when applying for some public services in Vietnam.

According to the Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam 2014 and its amended regulations, owners of accommodation establishments are responsible for declaring temporary residence for foreigners within 12 hours of the foreigner’s arrival at the place of residence.

Conditions for applying for temporary residence certificate for foreigners

To apply for a temporary residence certificate, the following conditions must be met:

• Foreigners who have declared temporary residence with the local police agency where the accommodation facility is located according to Clause 3, Article 33 of the Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam 2014, amended by Clause 5, Article 2 of the Law on Entry and Exit of Vietnamese Citizens 2019.
• Accommodation establishments are responsible for declaring temporary residence in accordance with regulations: Accommodation establishment owners must declare foreigners, requiring them to present valid passports, visas and residence papers to complete the declaration.
• Foreigners with the purpose of legal residence in Vietnam: Includes people coming to Vietnam for the purposes of work, study, or tourism with a long-term stay.

Procedures for applying for temporary residence certificate for foreigners

Profile components

Necessary documents to apply for a temporary residence certificate for foreigners include:

• Application for confirmation of temporary residence (according to the form of the police agency);
• Original passport and copy of the foreigner;
• Documents proving valid residence in Vietnam (visa, work permit, or other confirmation of residence purpose);
• Business registration certificate of the accommodation facility (if any) to verify the management unit.

Procedures for applying for certification

The process of applying for a temporary residence certificate for foreigners has the following specific steps:

Step 1: Prepare documents
Step 2: Submit documents to the police station
The representative of the accommodation facility or the foreigner directly goes to the ward or commune police station, or the commune-level People’s Committee where the foreigner is temporarily residing to submit the application. The police agency will issue an application receipt card and an appointment card to return the results to the applicant.

• If temporary residence information is already in the National Population Database, confirmation will be issued within 1 working day.
• In cases where additional information is required, processing time may take up to 3 working days.
• If refused, the police agency will provide a written response with the reason for refusal.

Step 3: Receive temporary residence confirmation
The foreigner or representative of the accommodation facility comes to receive the temporary residence certificate at the scheduled time from the police agency. This paper is proof of legal temporary residence, helping foreigners carry out other necessary procedures.

In what ways can foreigners temporarily residing in Vietnam declare their temporary residence?

According to the provisions of Clause 2, Article 33 of the Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam 2014, amended in 2023, there are two forms of temporary residence declaration for foreigners:

• Declaring temporary residence through the electronic environment: Accommodation establishments can access the website of the Immigration Management Department of the Police of provinces and centrally run cities to declare temporary residence for foreigners quickly and conveniently. This form helps save time and reduce administrative procedures.
• Declaration via temporary residence declaration form: The manager of the accommodation facility fills in the foreigner’s information on the temporary residence declaration form and sends it to the local police within 12 hours, or within 24 hours if in an area. deep and remote areas. Temporary residence declaration form is a traditional form applied in areas that do not yet support electronic declaration.

Consulting services and support for applying for temporary residence certificates for foreigners in Long Phan

Long Phan provides professional support services for customers in applying for temporary residence certificates, ensuring the procedure takes place quickly and accurately. This service includes:

• Consulting on necessary conditions to apply for a temporary residence certificate for foreigners in Vietnam.
• Instructions on the process of preparing documents and necessary documents according to Vietnamese law.
• Assist in preparing and checking documents to ensure they are complete, accurate and meet requirements. Includes documents such as passport, visa, work permit, rental contract, and other related documents (if any).
• Instructions for declaring temporary residence information for foreigners at the police station or via the online declaration system.
• Support the implementation of declaration procedures to ensure the temporary residence registration process is carried out quickly and accurately.
• Support contacting and working with local police agencies to confirm temporary residence for foreigners.
• Consulting on procedures for extending temporary residence certificates when necessary.
• Instructions for preparing documents and necessary documents for extension.
• Support in handling special cases such as loss of temporary residence certificate, change of temporary residence location, or situations that arise during the temporary residence process.
• Advice on procedures related to cases of refusal to issue temporary residence certificates and how to handle them.
• Customer representatives work directly with authorities during the process of applying for or extending a temporary residence certificate.

With Long Phan’s services, customers will have an effective and optimal solution to complete temporary residence confirmation procedures for foreigners in Vietnam. Call the hotline now 0906735386 to receive direct support and advice from our team of experts.