Reissuing the Food Hygiene and Safety Certificate is an important step to help businesses ensure compliance with legal regulations. Applying for re-certification not only helps confirm the quality and safety of the product but also enhances consumer confidence. This article will provide detailed instructions on the procedures for reissuing the Food Hygiene and Safety Certificate.

Cases of reissuing the Food Hygiene and Safety Certificate

According to the provisions of Article 13 of Decree 17/2020/ND-CP, the Food Hygiene and Safety Certificate is reissued in the following cases:

• The lost or damaged certificate no longer has enough information.
• Change production and business location; change or supplement production processes, business items and when the Certificate expires
• Change the facility name but do not change the owner, address and production process.
• Change of owner but no change in facility name, address and production process.
• The chain of food businesses has a decrease in business establishments

Enterprises need to note that reissuing a Certificate is not simply an administrative procedure. It is also an opportunity for authorities to reassess the food hygiene and safety conditions of the facility. Therefore, customers need to ensure that food safety standards are maintained according to the provisions of the Food Safety Law 2010.

The competent authority for reissuing the Food Hygiene and Safety Certificate

The competent authority for reissuing the Food Hygiene and Safety Certificate is the same as the new issuing authority. Specifically:

• Ministry of Health: Re-issued to establishments producing and trading functional foods, foods fortified with micronutrients, and food additives.
• Ministry of Agriculture and Rural Development: Re-issued to establishments producing and trading fresh food of animal and plant origin.
• Ministry of Industry and Trade: Re-issued to establishments producing and trading beverages, processed milk, vegetable oil, flour and starch processed products.

At the local level, the Department of Health, the Department of Agriculture and Rural Development, and the Department of Industry and Trade are authorized to re-issue certificates to establishments in the area.

Customers need to identify the correct competent authority to submit the application for re-issuance. This helps avoid wasting time and ensures the validity of the procedure. In case of uncertainty, businesses can contact the local state food safety management agency directly for specific instructions.

Procedures for reissuing the Food Hygiene and Safety Certificate

Profile components

The dossier to apply for reissuing the Food Hygiene and Safety Certificate includes:

In case of request to re-issue the Certificate due to loss or damage

• Application according to Form No. 01b, Section I in the Appendix issued with Decree 17/2020/ND-CP.

Cases requiring reissuing the Food Hygiene and Safety Certificate due to the establishment changing its production and business location include:

• Application according to Form No. 01b, Section I in the Appendix issued with Decree 17/2020/ND-CP.
• Copy the Business Registration Certificate or Enterprise Registration Certificate or Investment Certificate according to the provisions of law;
• Explanation of facilities, equipment and tools to ensure food hygiene and safety conditions;
• General list of good health certified by the facility owner or certificate of health of the facility owner and people directly producing and trading food issued by a district-level medical facility or higher;
• Certificate of training in food safety knowledge of the person directly producing and trading food, certified by the facility.

In case of request to re-issue the Certificate due to changing the name of the facility but not changing the owner, address, location and entire production process and business items:

• Application for issuance according to Form No. 01b, Section I in the Appendix issued with Decree 17/2020/ND-CP;
• Certificate of establishment meeting food safety conditions has been issued (copy certified by the establishment owner);
• Documents proving the change in facility name.

In case of request for re-issuance of Certificate due to change of facility owner but not change of facility name, address, location and entire production process and business items:

• Application for issuance according to Form No. 01b, Section I in the Appendix issued with Decree 17/2020/ND-CP;
• Certificate of establishment meeting food safety conditions has been issued (copy certified by the establishment);
• General list of good health certified by the facility owner or certificate of health of the facility owner and people directly producing and trading food issued by a district-level medical facility or higher (certified copy) received from the facility).”

Reference content: Clause 2, Article 12, Decree 17/2020/ND-CP.

Execution order

The process of reissuing the Food Hygiene and Safety Certificate is carried out according to the following main steps:

• Step 1: Enterprise submits documents to the competent authority.
• Step 2: The competent authority receives and checks the completeness of the dossier.
• Step 3: Appraisal of documents and actual inspection at the facility (if necessary).
• Step 4: Re-issue the Certificate if eligible.

In addition, for specific cases there will be separate regulations such as:

• In case of re-issuance of Certificate due to loss or damage

Within 03 working days from the date of receiving the valid application, based on the archived documents, the competent authority has issued the Certificate for consideration and re-issue. In case of refusal to re-issue, it must be notified in writing and clearly state the reason.

• In case of re-issuance due to establishment changing production and business location; change or supplement production processes, business items and when the Certificate expires.

The order and procedures for granting the Certificate are the same as for the first issuance

• In case an establishment changes its name but does not change its owner, address, location and entire production process and business items.

Within 03 working days from the date of receiving the valid application for re-issuance, based on the saved dossier, the competent authority that issued the Certificate will consider and re-issue it. In case of refusal to re-issue, a written notification must be made clearly stating the reason.

• In case the establishment changes its owner but does not change the establishment’s name, address, location and entire production process and business items.

Within 03 working days from the date of receiving the valid application for re-issuance, based on the saved dossier, the competent authority that issued the Certificate will consider and re-issue it. In case of refusal to re-issue, a written notification must be made clearly stating the reason.

Reference content: Clause 2, Article 13, Decree 17/2020/ND-CP.

Consulting and support services for reissuing the Food Hygiene and Safety Certificate at Long Phan

Reissuing the Food Hygiene and Safety Certificate plays an important role in maintaining the legal operations of food production and trading enterprises. Using consulting services will help save time and costs for businesses, ensure complete and accurate documents from the first submission, increase the success rate, and shorten the time to reissue documents. Long Phan provides consulting services and support for reissuing the Food Hygiene and Safety Certificate for businesses.

Services include:

• Consulting on conditions and procedures for re-issuance of Certificates: Analyze the specific situation of the enterprise, determine appropriate re-issue cases according to regulations
• Support in preparing dossiers and documents according to regulations: Drafting application for re-issuance of Certificate
• Assist in preparing a written explanation of the facility’s food safety conditions to guide the application for a health certificate and training certificate (if necessary).
• Support preparing reports on remedial results (if there are changes to the production process). Check and review documents to ensure completeness and validity according to regulations
• Business representatives work with authorities: Explain and supplement documents as requested by authorities. Coordinate in the process of appraisal and actual inspection at the facility (if any)
• Support to overcome arising problems: Consulting on improving facilities and production processes according to new requirements (if necessary). Support to supplement and complete documents as requested by authorities

Long Phan’s team of experts has extensive experience in the field of food safety. We are committed to supporting businesses in applying for Certificates quickly, effectively, and in accordance with the law.

Customers who are interested in the service, please contact Long Phan directly for detailed advice on processes, procedures and fees appropriate to the specific situation of the business. Following the correct process is not enough. only helps businesses avoid legal risks but also improves reputation and product quality. If you need support with Certificate re-issuance procedures, please contact Long Phan via Hotline: 0906735386 for detailed advice.