Reissue LPG Bottling Certificate: A Guide

The procedure to reissue LPG Bottling Certificate is mandated by Government Decree for specific cases. Enterprises must understand these regulations to ensure a compliant and efficient reissuance process. This analysis details the legal and practical aspects of the procedure for reissuing the Certificate of Eligibility for an LPG bottling station.

Cases Requiring Certificate Reissuance

According to Clause 1, Article 45 of Decree No. 87/2018/NĐ-CP dated June 15, 2018, the reissuance of a Certificate of Eligibility for an LPG bottling station occurs in specific situations:

• Loss of the Certificate: The first case is the loss of the Certificate of Eligibility. The enterprise must provide proof of loss, such as a loss report or a confirmation document from a competent authority.
• Errors on the Certificate: The second case involves errors in the content of the Certificate of Eligibility. These errors may include incorrect information about the enterprise’s name, the LPG bottling station’s address, or the technical specifications of the equipment. To reissue LPG Bottling Certificate due to errors is a necessary step for legal compliance.
• Damage to the Certificate: The third case is damage to the Certificate of Eligibility. Damage can result from environmental factors, accidents, or improper storage. The extent of the damage must impair the ability to read and authenticate the information on the certificate.

In summary, the regulation specifies three main grounds to reissue LPG Bottling Certificate: loss, informational errors, or physical damage preventing its use. Enterprises must adhere to these rules for continuous and lawful business operations.

Competent Authority for Reissuance

The competent authority for issuing, reissuing, and revoking the Certificate of Eligibility for an LPG bottling station is a key piece of information for a smooth administrative process.

As stipulated in Clause 2, Article 44 of Decree No. 87/2018/NĐ-CP, the provincial Department of Industry and Trade is the competent state agency responsible for this procedure.

The Provincial Public Administration Service Center functions as the receiving body for the application dossier from the enterprise. This center acts as a single point of contact for enterprises to submit their application to reissue LPG Bottling Certificate.

Therefore, the provincial Department of Industry and Trade holds the primary authority. The Provincial Public Administration Service Center facilitates the process by receiving the application dossier.

Composition of the Application Dossier

To execute the procedure to reissue LPG Bottling Certificate, the enterprise must prepare a complete application dossier. A thorough dossier accelerates the processing time. The dossier includes the following components:

Application Form: An application for reissuance of the Certificate of Eligibility, using Form No. 12 issued with Decree No. 87/2018/NĐ-CP. This form must contain complete enterprise information, the reason for reissuance, and a commitment from the legal representative.

Business Registration Certificate: A certified copy of the Certificate of Business Registration or a copy presented with the original for comparison. The certificate must be valid and include the LPG gas business line.

Original or Copy of the Previous Certificate (if available):

• For a lost certificate, the enterprise needs a loss report from the police or a confirmation document of the loss.
• For a damaged certificate, the enterprise submits the damaged original for the competent authority to assess and decide on revocation.

Supplementary Documents: These include copies of the fire prevention and fighting certificate, the fire safety inspection record, a list of personnel trained in fire safety, a list of firefighting equipment, and the firefighting plan. These documents confirm the enterprise maintains all safety conditions.

Preparing a complete and accurate dossier is a mandatory requirement. It is a decisive factor in the procedure to reissue LPG Bottling Certificate.

>>> See more at: APPLICATION FOR REISSUANCE OF LICENSE FOR LPG FILLING STATION 2025

Procedure to Reissue LPG Bottling Certificate

The procedure to reissue LPG Bottling Certificate follows a clear, multi-step process. Understanding this sequence allows enterprises to interact effectively with authorities like the Department of Industry and Trade.

Step 1: Dossier Submission: The enterprise can submit the dossier through one of three methods:

• Direct submission at the Provincial Public Administration Service Center.
• Submission via postal service.
• Online submission through the National Public Service Portal (dichvucong.gov.vn).

Step 2: Dossier Reception: The Provincial Public Administration Service Center receives the application dossier. The receiving officer checks the completeness of the dossier against the checklist and issues a receipt. If the dossier is incomplete, the officer will notify the enterprise to supplement it within a specified period.

Step 3: Dossier Transfer and Review: The Center transfers the dossier to the Department of Industry and Trade for review and decision. The Department of Industry and Trade checks the filed certificate information in its system to verify details.

Step 4: Reissuance Decision: Within 07 working days, the Department of Industry and Trade completes the reissuance of the Certificate of Eligibility. Concurrently, the Department issues a decision to nullify the lost, erroneous, or damaged certificate to prevent duplication. This is a critical step to finalize the process to reissue LPG Bottling Certificate.

Step 5: Receiving the Result: The enterprise receives the reissued certificate at the Provincial Public Administration Service Center or via postal service, depending on the registered method.

The procedure to reissue LPG Bottling Certificate is a defined process with clear steps, responsible agencies, and timelines. The official processing time is 07 working days from the receipt of a valid dossier.

>>> See more at: Procedures for Applying for a Gas Business License

Consulting Services by Long Phan Consulting Company

Long Phan Consulting Company provides professional consulting services for the procedure to reissue LPG Bottling Certificate. Our experienced specialists are dedicated to helping enterprises complete the procedure quickly, accurately, and in full compliance with legal regulations. The scope of our service includes:

• Legal consultation on cases requiring a certificate reissuance.
• Guidance on completing the application dossier.
• Drafting the application form, explanatory letters, and appeals (if necessary).
• Detailed procedural consultation and guidance on working with competent authorities.
• Acting on behalf of the client to submit the dossier, monitor the process, liaise with authorities, and receive and deliver the certificate.
• Addressing other client inquiries during the service period.

Benefits of using our service include saving time and costs. Clients are assured of dossier accuracy and compliance with the statutory process. Long Phan Consulting Company also provides post-service support to address any issues that may arise.

>>> See more at: Service for reissuance of Certificate of satisfaction of security and order conditions

Frequently Addressed Topics

Our experts have compiled and addressed several common topics to provide a clearer understanding of the procedure to reissue LPG Bottling Certificate.

Cost of the Reissuance Procedure

The enterprise must pay a reissuance fee as stipulated by the provincial People’s Council where the bottling station is located. This fee can vary between provinces and is publicly listed at the Provincial Public Administration Service Center.

Difference Between “Reissuance” and “Replacement”

“Reissuance” applies when the original certificate is lost, damaged, or contains errors attributable to the issuing authority, without altering the core business conditions. “Replacement” is performed when there are changes to the information on the certificate, such as the enterprise’s name, head office address, or business location details.

Validity Period of the Reissued Certificate

A reissued certificate will have a validity period equal to the remaining time of the certificate that was lost, erroneous, or damaged. The procedure to reissue LPG Bottling Certificate does not extend the original validity period.

Penalties for Operating Without Reissuance

Using a damaged or erroneous certificate, or continuing operations after losing a certificate without notifying the competent authority, may be considered an administrative violation in commerce. Specific penalties are outlined in relevant sanctioning decrees and may include fines and remedial measures.

Grounds for Reissuance Denial

The Department of Industry and Trade may deny reissuance if it discovers fraudulent or dishonest information in the dossier. Denial is also possible if, at the time of review, the enterprise no longer meets the current conditions for fire prevention, firefighting, or technical safety.

Total Practical Time for Completion

Although the official processing time by the Department of Industry and Trade is 07 working days, the total actual time depends on the enterprise’s dossier preparation and dossier transfer times. If the dossier requires supplementation, the process will take longer. On average, the entire procedure may take from 10 to 15 working days.

Consequences of an Incomplete Dossier

If the dossier is incomplete, the receiving officer at the Provincial Public Administration Service Center will issue a notice guiding the enterprise on how to supplement it. The enterprise must complete the dossier within the required timeframe. The dossier will be returned if the deadline is missed.

Definition of “Damaged” for Reissuance

A certificate is considered damaged when it is torn, or when critical information such as the enterprise’s name, address, license number, or security features are faded or blurred. This damage makes it difficult or impossible to verify the document’s legal validity.

Conclusion

Enterprises must understand the legal regulations and correctly follow the process to ensure the procedure to reissue LPG Bottling Certificate is successful. For professional consultation and expedited service, please contact the Long Phan Consulting Company hotline at 1900636389 for a detailed quote from our experts.