Guide to Re-registering Publication Distribution

Re-registering publication distribution is a required procedure when a distribution establishment changes its registered information or its confirmation certificate is lost or damaged. This re-registration ensures state management information is updated and the business complies with publishing laws. This analysis by Long Phan Consulting Company details the relevant legal regulations.

Competent Authority for Re-issuance

According to Decision No. 682/QD-BVHTTDL, the competent authority for this procedure is the provincial-level Department of Culture, Sports, and Tourism or the Department of Culture and Sports.

This authority applies to distribution establishments that are enterprises with their main office and branches within the same province. Therefore, applicants must submit their dossier to the Department of Culture, Sports, and Tourism / Department of Culture and Sports where the enterprise is headquartered.

Dossier Submission Methods

As per Decision No. 682/QD-BVHTTDL, current law allows for flexible submission methods. Applicants can choose the most suitable option:

• Direct Submission: A representative of the enterprise submits the dossier at the one-stop-shop section of the Department of Culture, Sports, and Tourism or the Department of Culture and Sports.
• Postal Service: The complete dossier can be sent via public postal service.
• Online Submission: The dossier can be submitted through the National Public Service Portal or the provincial-level Public Service Portal.

>>> See more at: Instructions on procedures for reissuing licenses to print publications

Current Regulations on the Re-registration Procedure

The procedure for re-registering publication distribution is initiated when there are specific changes to registered information or when the old confirmation certificate is no longer usable. The dossier and process are fundamentally the same as the initial registration to ensure state agencies maintain accurate and current information.

Dossier Composition

According to Decision No. 682/QD-BVHTTDL, the application dossier for re-registration is identical to the one for initial registration. The establishment must prepare one complete set, including:

• An application for registration/re-registration of publication distribution activities (Form No. 35 issued with Circular No. 23/2023/TT-BTTTT).
• A copy of the ownership documents or lease agreement for the business headquarters.
• A copy of the permanent residence permit in Vietnam for the head of the establishment if they are a foreign national, issued by a competent Vietnamese authority.
• A copy of the diploma or certificate of professional training in publication distribution for the head of the establishment, issued by a specialized training institution.

Number of dossiers: 01 set.

>>> See more at: Form No. 35 issued in the Appendix attached to Circular No. 23/2023/TT-BTTTT

Resolution Process

The process for re-registering publication distribution, outlined in Decision No. 682/QD-BVHTTDL, is divided into two main stages:

• Stage 1: Dossier Submission by the Establishment No later than 10 days after one of the following changes occurs, the establishment must apply for re-registration:
  • Relocating the main office or a branch to another province or centrally-run city.
  • Establishing or dissolving a branch within the same province as the main office.
  • Establishing or dissolving a branch in a different province from the main office.
  • The confirmation certificate of registration is lost or damaged. Upon such changes, the establishment must send a notification to the Department. If a re-issuance is requested, the Department will process the dossier according to regulations.
• Stage 2: Receipt and Processing by the State Agency Within 05 working days from the date of receiving a complete dossier, the Department must issue the confirmation of registration. In case of refusal, a written response stating the reason must be provided.

>>> See more at: Publication Distribution Registration Guide

Administrative Processing Time

As specified in Decision No. 682/QD-BVHTTDL, the deadline for the Department of Culture, Sports, and Tourism or the Department of Culture and Sports to process the dossier is 05 working days. During this period, the competent authority must complete the appraisal and make a final decision, which can be either the issuance of the re-registration confirmation or a written refusal stating the reasons.

Costs to Be Considered by the Enterprise

According to Decision No. 682/QD-BVHTTDL, the establishment is not required to pay any state fees or charges for this procedure. However, applicants should be aware of potential indirect costs during dossier preparation, which may include:

• Notarization and certification fees for documents like lease agreements or diplomas.
• Postal service fees if choosing to submit the dossier by mail.
• Legal consulting fees if commissioning a professional firm like Long Phan Consulting Company to handle the procedure.

Consulting Services

The procedure for re-registering publication distribution requires strict compliance with legal dossiers and sequences. Using professional consulting services is an effective solution for a quick, accurate, and lawful process. Long Phan Consulting Company provides comprehensive legal services to support clients throughout the procedure. Our professional process includes:

• Analyzing the enterprise’s specific case (e.g., change of address, lost certificate) to determine the best course of action.
• Providing detailed advice on legal regulations related to the re-issuance.
• Reviewing and assessing the validity of the client’s existing documents.
• Drafting the application for re-registration and other related documents.
• Guiding the client in preparing all other necessary paperwork.
• Finalizing the complete and accurate dossier before submission.
• Submitting the dossier on the client’s behalf to the competent state authority.
• Monitoring the processing progress and providing regular updates.
• Proactively working with officials to clarify any issues.
• Receiving the re-issued confirmation certificate and delivering it to the client.

Frequently Asked Questions

Below are common questions about the procedure for re-registering publication distribution.

When must an enterprise carry out this re-registration procedure?

An enterprise must perform this procedure no later than 10 days after a change in registered information (e.g., relocating headquarters) or from the date the confirmation certificate is lost or damaged. Legal Basis: Point a, Sub-section 13, Section II, Part II, Appendix I, issued with Decision No. 682/QD-BVHTTDL.

Where is the application dossier submitted?

The dossier is submitted to the provincial-level Department of Culture, Sports, and Tourism or Department of Culture and Sports where the enterprise is headquartered. Legal Basis: Point g, Sub-section 13, Section II, Part II, Appendix I, issued with Decision No. 682/QD-BVHTTDL.

Is the re-registration dossier different from the initial registration dossier?

No. The re-registration dossier is the same as the initial one, including the Application (Form No. 35), documents on the business location, residence permits (if foreign elements are involved), and professional qualifications of the head. Legal Basis: Point c, Sub-section 13, Section II, Part II, Appendix I, issued with Decision No. 682/QD-BVHTTDL.

What is the processing time for the re-registration procedure?

The deadline for the competent authority to process the dossier and re-issue the confirmation is 05 working days from the date of receiving a complete and valid dossier. Legal Basis: Point a, Sub-section 13, Section II, Part II, Appendix I, issued with Decision No. 682/QD-BVHTTDL.

Are there any state fees or charges for this procedure?

No. The establishment does not have to pay any state fees or charges for this procedure, but may incur indirect costs such as notarization or postage fees. Legal Basis: Point i, Sub-section 13, Section II, Part II, Appendix I, issued with Decision No. 682/QD-BVHTTDL.

Conclusion

The timely and compliant completion of the procedure for re-registering publication distribution is a mandatory requirement to ensure the enterprise’s business activities remain lawful. To ensure a smooth process and avoid legal errors, please contact Long Phan Consulting Company at hotline: 1900636389 for professional and effective legal support.