Minutes of board of directors meeting: Template and download file

Minutes of board of directors meeting is the official document recording the content, developments and resolutions of the Board of Directors meeting. This document plays an important role in corporate governance, ensuring transparency and compliance with legal regulations. In this article, Long Phan will provide customers with necessary information about board meeting minutes, including instructions for making minutes, standard minutes templates, and professional consulting services.

What are Board of Directors meeting minutes? Legal value of board meeting minutes

Minutes of meetings of the Board of Directors are documents that record the entire content of the meeting of the Board of Directors, including discussed issues, opinions of members, voting results and passed resolutions.

According to Article 158 of the Law on Enterprises 2020 (Clause 2 of this Article is amended by Clause 6, Article 7 of the Law amending the Law on Public Investment, the Law on Investment in the form of public-private partnerships, the Law on Investment, the Law on Housing, and the Law on Bidding, Law on Electricity, Law on Enterprise, Law on Special Consumption Tax and Law on Enforcement of Civil Judgments 2022), minutes of meetings of the Board of Directors must be made in writing and can be audio-recorded, video-recorded or archived. under the other electronic form.

Minutes of meetings of the Board of Directors have important legal value. It is legal evidence to prove the activities of the Board of Directors, serving as a basis for implementing passed resolutions. Meeting minutes are also a tool to protect the rights of members of the Board of Directors and shareholders, and help resolve disputes (if any) related to the company’s operations. Making minutes of Board of Directors meetings not only meets legal requirements but also demonstrates professionalism and transparency in corporate governance.

Main content of board meeting minutes

A meeting minutes of the Board of Directors needs to fully ensure the following contents:

1. General information: Company name, company type (ex: joint stock company, limited liability company), date, time, meeting location.
2. Participants: Full names and titles of the attending members of the Board of Directors. Clearly state the absent member and reason for absence.
3. Meeting content:

• Opening: The host declares the reason for the opening.
• Discussion: Summary of discussed issues, opinions of members, voting results for each issue. For example: discussing financial reports, business plans, investment plans, appointing directors, electing the chairman of the Board of Directors…
• Resolution: Clearly state each passed resolution, voting results (unanimous, majority, voting by secret ballot…).

4. End: The time the meeting ends, the person declaring the closing.
5. Signature: The chairman, secretary and participating members sign and clearly state their full names.

Instructions for preparing effective board meeting minutes

To prepare effective board meeting minutes, customers need to note the following points:

• Use precise, clear, objective language, avoid emotional words or subjective assessments.
• The content and form of the minutes must comply with the provisions of Article 158 of the Law on Enterprises 2020.
• Minutes must fully and honestly reflect the progress and content of the meeting.
• Store safely and securely to avoid loss or unauthorized modification.
• Using a standard board meeting minutes template helps ensure accuracy, completeness and professionalism.

Standard board meeting minutes template

Long Phan provides customers with standard board meeting minutes templates, in accordance with current legal regulations. Customers can download and use directly or adjust to suit the specific needs of the company.

Sample minutes of meetings of the Board of Directors of a joint stock company: [DOWNLOAD].

>>> See more: Procedures for inviting meetings of the Board of Directors.

Consulting service for preparing minutes of board of directors meetings at Long Phan

With a team of experienced experts, Long Phan provides consulting services for preparing professional board meeting minutes, helping customers:

• Drafting board meeting minutes.
• Consulting on content, order and procedures for making records.
• Review and edit meeting minutes, ensure meeting minutes are valid, avoid errors.
• Instruct customers on how to store and preserve records safely and effectively.
• Representative participating in the meeting: Long Phan’s experts can participate in the meeting as an advisor, assist in taking minutes and provide direct consultation.

Board meeting minutes are important documents, demonstrating transparency and professionalism in corporate governance. For detailed advice on board meeting minutes, please contact the hotline 0906735386. Long Phan is always ready to accompany customers!