Procedures for correcting information on the issued real estate book

Procedures for correcting information on the issued real estate book is a necessary step to promptly correct errors in the content recorded on the Certificate of Land Use Rights. Correct implementation of the correction process helps owners ensure the legality of the property, facilitate transactions such as transfer, mortgage, donation, while limiting the risk of disputes and protecting their legal rights.

When is it necessary to correct information on the real estate book?

Correcting information on the real estate book is a mandatory procedure when detecting errors in the issued Certificate. According to the provisions of Clause 1, Article 152, Land Law 2024, the agency competent to issue the Red Book is responsible for correcting the issued certificate with errors.

Cases requiring correction of the Red Book include:

• There is an error in the information of the certificate holder compared to the information at the time of correction. For example: wrong name, wrong year of birth, wrong CCCD/ID card number;
• There are errors in information about the land plot and assets attached to land compared to the land registration declaration and assets attached to land that have been checked and confirmed by the land registration organization. For example: wrong address of land plot, wrong area, wrong number of plots;
• Errors are shown in effective documents of competent state agencies on land dispute resolution.

Correcting information on real estate books needs to be done promptly to ensure the accuracy of legal documents and avoid legal problems in the future. Land users need to proactively check information on the Red Book immediately after receiving it to detect errors.

Procedures for correcting information on the issued real estate book

To carry out the procedure for correcting information on the issued real estate book, individuals need to pay attention to the following contents after proceeding.

Document components need to be prepared

According to subsection 33, Section B and subsection 14, Section C, Part II, Decision 629/QD-BNNMT dated April 3, 2025, the dossier for correcting information on the issued real estate book is regulated as follows:

In case the competent authority specified in Article 136 of the Land Law discovers that the issued Certificate has errors, it shall notify the person granted the Certificate and request to return the original issued Certificate for correction.

In cases where land users or owners of assets attached to land discover that the issued Red Book has errors, the documents that need to be prepared include:

• Application for registration of changes in land and assets attached to land according to Form No. 11/DK (original);
• Original certificate of land use rights and ownership of assets attached to land;
• Documents proving information errors of the person issued with the Certificate. For errors in personal information, customers can use identification documents such as ID card, passport, birth certificate.
• Documents proving errors in information about the land plot and assets attached to the land compared to the information on the issued Certificate, such as measurement records, initial Red Book issuance documents, documents related to land origin.
• In case of carrying out the procedure through a representative according to the provisions of civil law, an authorization document must be notarized and authenticated according to regulations.

Preparing complete and accurate documents to correct information on the Certificate will help land users promptly correct errors, protect legal rights and ensure solid legality for the management and use of land and assets attached to land.

Execution order

According to subsection 33, Section B and subsection 14, Section C, Part II, Decision 629/QD-BNNMT dated April 3, 2025, the procedure for correcting information on the issued real estate book is specified through the following steps:

Step 1: Prepare documents and submit them

Land users and owners of assets attached to land submit documents to the One-Stop Department according to regulations of the Provincial People’s Committee or Land Registration Office or Land Registration Office Branch.

In case the competent authority specified in Article 136 of the Land Law 2024 discovers that the issued Certificate has errors, it shall notify the person granted the Certificate and request to return the original issued Certificate for correction.

Step 2: Appraisal of documents

The dossier receiving agency is responsible for:

• Check the completeness of the dossier components, the consistency of information content between documents, the completeness of the declared content and issue a Dossier Receipt Certificate and schedule to return the results according to regulations.
• In case the dossier is not within the authority to receive or the dossier has incomplete components or does not ensure the consistency of information content between documents or declares incomplete information according to regulations, the dossier will not be received and returned to the person requesting registration.
• In case the agency receiving the dossier is the One-Stop Department, the dossier will be transferred to the Land Registration Office.
• In case the Certificate holder discovers that the Certificate issued for the first time has errors, the dossier-receiving agency transfers the dossier to the agency with land management functions.

Step 3: Make corrections

In case the Certificate issued for the first time has errors, the agency with land management function shall:

• Notify the Land Registration Office to transfer the Certificate issuance documents to the agency with land management functions;
• Check documents, make a record of conclusions on the content and causes of errors;
• Submit to the competent authority specified in Clause 1, Article 136, of the Land Law 2024 to confirm the correction content on the issued Certificate or newly issued Certificate of land use rights and ownership of assets attached to land;
• Transfer documents to the Land Registration Office to correct and update changes in cadastral records and land database; hand over the Certificate of land use rights and ownership of assets attached to land or send it to the document receiving agency to give to the grantee.

In case the Certificate issued when carrying out procedures for registering changes in land and assets attached to land contains errors, the Land Registration Office shall:

• Check and make a record of conclusions about the content and causes of errors;
• Confirm the correction content on the issued Certificate or newly issue Certificate of land use rights and ownership of assets attached to land;
• Correct and update changes in cadastral records and land database; hand over the Certificate of land use rights and ownership of assets attached to land or send it to the document receiving agency to give to the grantee.

With strict processes and clear assignment of responsibilities between agencies, correcting information on the Certificate of land use rights and ownership of assets attached to land helps ensure the accuracy and legality of cadastral records, while protecting the legal rights of land users and property owners.

>>> See more: Procedures for changing land owner information on the land book April 3, 2025.

Is there a fee for correcting information on real estate books?

According to current regulations, correcting information on real estate books incurs the following fees:

• Fee for issuing a new Certificate (in case the Certificate must be re-issued): The fee is specifically regulated in the locality where the procedure is performed.
• Document appraisal fee: Applicable in cases where documents need to be re-evaluated to verify accurate information.
• Measurement fee (if any): In case of errors related to the area or boundary of the land plot, re-measurement is required.

However, it should be noted that in case of errors due to the fault of a competent state agency, customers do not have to bear the cost of correction. The agency that caused the error will be responsible for making the correction without charging a fee.

The specific fee will vary depending on the locality and the nature of the error that needs to be corrected. Customers should contact the application receiving agency directly to know the exact fees payable in their specific case.

Support services for correcting information on the issued real estate book are provided by Long Phan Consulting Company

Long Phan Consulting Company provides comprehensive support services for procedures for correcting information on real estate books. With experience and expertise in the land field, we are committed to providing effective solutions for all red book correction cases.

Long Phan Consulting Company’s services include:

• In-depth consulting and determining the optimal plan to correct information;
• Support customers to prepare complete documents according to regulations, ensure legality and avoid multiple additions;
• Representing customers to carry out procedures with competent state agencies;
• Monitor application progress, regularly update application processing progress and promptly notify customers;
• Resolve problems that arise during implementation. If any problems arise, proactively propose effective solutions.

We are committed to providing our clients with in-depth consulting and support services to effectively resolve issues related to the procedure for correcting information on the issued real estate books.

Frequently asked questions

Below are frequently asked questions about the procedures for correcting the real estate red book once it has been issued.

When is it necessary to correct details on the cadastral book?

Correcting details in the cadastral book is mandatory when detecting errors in the issued Certificate.

According to the Land Law 2024, which agency is responsible for correcting errors in the issued red books?

The agency competent to issue Red Books is responsible for correcting issued certificates with errors, according to the provisions of Clause 1, Article 152 of the Land Law 2024.

What examples of information inaccuracies require correction of the Red Book?

Cases include incorrect personal information of the person named on the certificate (for example: wrong name, year of birth, ID card number), inaccurate details about the land plot or assets attached to land (for example: wrong address, area, wrong plot number), and errors shown in legally effective documents of state agencies competent to resolve land disputes.

What documents are needed if a land user discovers errors on their issued Red Book?

You need to prepare an Application for registration of changes in land and assets attached to land (Form No. 11/DK), the original issued Red Book, evidence of information discrepancies (for example: CCCD, birth certificate for personal errors; measurement record, original land registration file for property errors), and a notarized/authentication authorization document if authorizing someone else to carry out the procedure.

Where should a request to correct information in the cadastral book be submitted?

Applications should be submitted at the One-Stop Department of the Provincial People’s Committee, Land Registration Office, or Land Registration Office Branch.

What is the process if the issuing agency discovers an error in the issued red book?

The competent authority will notify the certificate holder and request the return of the original to make repairs.

What actions does the receiving agency take when it receives a correction request?

This agency checks the completeness and consistency of the dossier, issues a receipt with an appointment date for returning the results, and processes or returns the dossier if it is incomplete or not within its authority. The One-Stop Department will transfer the documents to the Land Registration Office.

What steps are involved in the repair process for Red Books issued with initial errors?

The land management agency notifies the Land Registration Office, reviews the file, makes a record of the error, submits it to the competent authority for confirmation or reissue, and then sends the file to the Land Registration Office to update and return the corrected certificate.

Conclude

Procedures for correcting information on the issued real estate books need to be carried out in accordance with regulations to ensure customers’ legal rights. If you have any questions about the procedure for correcting information on the red book, please contact Long Phan Consulting Company via the hotline: 1900636389 for quick, accurate and effective consulting support. Our team of consultants is ready to accompany and resolve all relevant legal issues of our customers.