Procedures for converting sponsor companies for foreigners

Changing sponsor companies for foreigners is a procedure that needs to be done when a foreign worker wants to transfer to a new sponsor company. This procedure needs to be implemented carefully and in compliance with regulations to ensure the rights of employees and the guarantee company. Below is detailed information about the process, procedures and necessary requirements when foreign workers change sponsorship companies in Vietnam.

In what cases do foreigners need to change sponsor companies?

There are many reasons why foreign workers need to change sponsor companies, some common reasons include:

• Termination of labor contract with old company: Foreign workers may not renew their contract with their current company and need to find a new company to continue working in Vietnam.
• Changing jobs: Employees may want to look for new career opportunities at another company, with a better working environment or compensation.
• The old company no longer needs to use foreign workers: In some cases, the old company cannot continue to sponsor foreign workers, requiring the workers to transfer to another company.

Order and procedures for converting sponsor companies for foreigners

Documents need to be prepared

To carry out the procedure for converting a guarantee company, foreign workers need to prepare complete documents similar to the original application for a guarantee license. This profile includes:

• Official dispatch requesting approval and inspection of foreign personnel entering the country according to the form Model NA2.
• Letter introducing the seal and signature of the competent person at the new guarantee company (according to model NA16).
• Letter of introduction from the old guarantee company along with a copy of a valid ID card or citizen identification card.
• Legal documents of the new guarantee company (business license, investment capital certificate).
• Document of decision to terminate the labor contract with the old company.
• The employee’s original passport is valid for at least 6 months.
• Certified copy of previous work permit or work permit exemption (if any).

Implementation process

The process of switching sponsor companies for foreigners can be summarized in the following steps:

Step 1: Prepare documents

• The guarantor fills out all information in the declaration form.
• The legal representative of the enterprise or organization signs and seals.
• For visas over 3 months, a Work Permit or Work Permit Exemption is required.

Step 2: Submit application

• Enterprises in the North and Central regions submit applications at the Hanoi Immigration Department.
• Businesses in the South submit applications at the Ho Chi Minh City Immigration Department.

Step 3: Process documents

• After 5 working days, if the application is valid, the business will receive an entry dispatch at the Immigration Department where the application was submitted.
• Enterprises notify foreigners when they have entry approval results. Entry documents can be sent to foreigners via email, fax, or courier.

CSPL: Article 16 Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam 2014.

Do foreign workers who change sponsor companies need to leave the country?

When foreign workers change sponsor companies, in some cases they may request to leave the country. According to regulations, if the new guarantee company has not completed the procedures before the labor contract with the old company ends, the worker must leave Vietnam. However, if the new company completes the procedure within 15 days, the employee does not need to leave the country.

• In case of not leaving the country: If the new sponsor company completes the visa and work permit application procedures before 15 days from the contract with the old company ending, the employee can continue to stay and work in Vietnam.
• In case of exit: If the 15-day period has passed and the new guarantee company has not completed the procedures, the worker must leave the country and wait until the new company completes the guarantee documents to re-enter Vietnam.

Guarantee company conversion service in Long Phan

Long Phan provides comprehensive support services for you during the process of converting a sponsor company for foreigners. Our services include:

• Consulting on relevant regulations and procedures to convert the guarantee company.
• Consulting and preparing necessary documents.
• Instructions for submitting applications and monitoring the processing process.
• Representing customers in working with authorities.
• Support signing contracts with new guarantee companies.
• Providing other services related to visas, work permits and temporary residence cards.

Changing the sponsoring company for foreign workers is a procedure that requires compliance with regulations to avoid possible risks. Employees need to prepare complete documents, follow the correct steps and submit documents to the authorities to avoid interruptions in work. Please contact Long Phan via the hotline 0906735386 for more detailed advice and support.