Announcing handmade cosmetics: Is it mandatory? Procedure?

Announcing handmade cosmetics is a mandatory procedure for organizations and individuals responsible for bringing handmade cosmetic products to the Vietnamese market. This process is to ensure the safety, effectiveness, and quality of the product while protecting consumer rights. This article by Long Phan Consulting Company will provide detailed information about procedures for announcing handmade cosmetics according to current regulations.

What are handmade cosmetics?

Handmade cosmetics are beauty products produced by hand at home or at a small retail facility. The outstanding feature of this cosmetic is the use of natural ingredients, minimizing toxic chemicals, aiming to be safe and benign for users. However, even though made from natural ingredients, handmade cosmetics still need to comply with safety and quality regulations.

Is announcing handmade cosmetics mandatory?

According to regulations in Circular 06/2011/TT-BYT, all cosmetic products, including handmade cosmetics, when put into circulation in the Vietnamese market must be announced to the competent state management agency. The declaration is intended to ensure the product meets safety, effectiveness and quality standards.

>>> See more: Records of Declaration of Domestically Manufactured Cosmetics.

Records announcing handmade cosmetics

Documents announcing handmade cosmetics include the following documents:

• Cosmetic product announcement form (02 copies) with announcement data (soft copy).
• Power of attorney from the manufacturer or product owner authorizing the organization or individual responsible for bringing the product to market to distribute cosmetic products in Vietnam (applies to cases where the organization or individual responsible for bringing the product to market is not the manufacturer). For imported cosmetics, the power of attorney needs to be consularly legalized.
• Certificate of free circulation (CFS) for imported cosmetics.

Procedures for announcing handmade cosmetics

Procedures for announcing handmade cosmetics are carried out according to the following steps:

Step 1: Submit application

• Imported cosmetics: Submitted to the Drug Administration – Ministry of Health.
• Domestically produced cosmetics: Submitted to the Department of Health where the manufacturing factory is located.
• Cosmetics sold at industrial and commercial zones in Moc Bai border gate economic zone, Tay Ninh province: Submitted to the Management Board of Moc Bai border gate economic zone.
• Cosmetics sold in Lao Bao Special Economic and Commercial Zone, Quang Tri Province: Submitted to the Economic Zone Management Board of Quang Tri Province.
• Cosmetic organizations and individuals declaring cosmetic products with the function of selling cosmetics in Vietnam and located outside the above two zones: Submit to the Drug Administration – Ministry of Health according to the provisions of this Circular.

Step 2: Receive and process documents:

• The competent state management agency issues the receipt number of the cosmetic product proclamation form within 03 working days if the application is valid and the proclamation fee is paid according to regulations.
• In case the dossier is not valid, the receiving agency will notify in writing the contents that need to be amended and supplemented within 05 working days.
• Within 05 working days from the date of receiving additional documents that meet regulations, the competent state management agency is responsible for issuing the receipt number of the Cosmetic Product Announcement Form.
• In case the amended or supplemented dossier does not meet the requirements, within 05 working days from the date of receiving the additional dossier, the agency receiving the dossier will notify in writing that it will not issue a cosmetic product announcement receipt number for this product.
• The deadline for adding documents is 3 months. If this deadline is exceeded, the application will be invalid and must be submitted again.

>>> See more: Procedures for declaring imported cosmetics – Detailed instructions.

Consulting services, guidance on announcing handmade cosmetics Long Phan Consulting Company

Long Phan Consulting Company with a team of experienced experts with deep expertise in the field of cosmetics, provides consulting services and comprehensive support for customers during the process of announcing handmade cosmetics. Our Services include:

• Detailed advice on legal regulations related to cosmetic declaration.
• Instructions for preparing complete and accurate documents.
• Representing customers to submit documents and work with authorities.
• Monitor and update application progress, ensuring the publication process goes smoothly.
• Resolve legal issues that arise during the publication and post-publication process.
• Ensure the legitimate rights and interests of customers.

With dedication and professionalism, Long Phan Consulting Company is committed to accompanying customers, helping the process of announcing handmade cosmetics take place quickly, smoothly and in accordance with the law.

Frequently asked questions

Below are frequently asked questions about handmade cosmetic claims that customers can refer to:

What are the advantages of handmade cosmetics?

Handmade cosmetics often use natural, benign ingredients, limit toxic chemicals, are suitable for sensitive skin and help protect the environment.

What if handmade cosmetics are not announced?

Failure to declare handmade cosmetics is a violation of the law and may result in administrative sanctions, product recall, or even criminal prosecution if causing serious consequences.

How long does it take to announce handmade cosmetics?

If the application is valid, the management agency will issue a receipt receipt number within 3 working days. If the application needs to be amended, the time may be longer.

How much does it cost to publish handmade cosmetics?

The fee for appraisal and declaration of cosmetic products is 500,000 VND/document (according to Circular 41/2023/TT-BTC)

Which agency has the authority to receive dossiers declaring domestically produced cosmetics?

The Department of Health where the factory is located has the authority to receive dossiers declaring domestically produced cosmetics.

What content is required in the manufacturer’s authorization letter?

The power of attorney needs to have information of the authorizing party and the authorized party, the scope of authorization, the authorization term and the signature of the authorized representative of the authorizing party.

Are handmade cosmetics allowed to be exported?

Handmade cosmetics are allowed to be exported if they meet the standards and regulations of the importing country.

What to note when carrying out procedures to declare handmade cosmetics?

It is necessary to prepare complete and accurate documents, submit them to the correct competent authority, and monitor the processing progress of the documents.

Can I do the procedures for announcing handmade cosmetics myself?

You can do it yourself, however if you do not have experience and understanding of the law in this field, you should seek advice and assistance from professional service companies to save time, costs and avoid unnecessary legal risks.

Conclude

Announcing handmade cosmetics is a mandatory procedure to ensure products are legally circulated on the Vietnamese market. Customers should carefully study the legal regulations and prepare complete documents to ensure the publication process goes smoothly. If you have any questions, please contact Long Phan Consulting Company immediately via the hotline: 0906735386 for advice and support.